Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with GPD Group to provide architectural and engineering services for the Whetstone Field Improvements Project. The contract amount is $224,009.97, with a contingency of $50,990.03, for a total of $275,000.00 being authorized by this ordinance.
This project involves the preparation of construction documents for grading, drainage, and turf improvements to address ponding of water in the existing sports fields at Whetstone Park. By improving these fields it will allow for the fields to be used as intended with no flooding interruptions or safety concerns during the sports season. Wells and irrigation are also included in the improvements planned for these fields.
GPD Group will also conduct an assessment for the casting pond and adjacent shelter to determine future improvements and renovations. At that time, a determination will be made as to include additional work in this project or to have a separate project to address the needs of the pond and shelter.
There is a desire to have this project completed in 2023 so that the fields can be back in use for the 2024 sports seasons as this is a very busy park for programming. Though a final construction estimate will be created as part of the project, the estimated construction budget is approximately $1,500,000.00 to $2,000,000.00.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were advertised through Vendor Services, in accordance with City Code Section 329, on August 2, 2022 and received by the Recreation and Parks Department on August 23, 2022 Proposals were received from the following companies:
GPD Group (MAJ)
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor where they part of this evaluation.
In accordance with City Code, a selection team evaluated the proposals and recommended GPD Gr...
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