Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Distribution Switchgear with Springfield Electric Supply Co. LLC dba Echo Electric. The Division of Power is the sole user for medium voltage outdoor pad-mounted underground electric distribution switchgear. Medium voltage outdoor pad-mounted underground electric distribution switchgear is intended for use at various outdoor locations within the City and will be installed in or on top of existing or new switchgear manholes, equipment vaults, or concrete pads. The term of the proposed option contract would be approximately three years, expiring May 31, 2028, with the option to extend for three (3) additional years. The Purchasing Office opened formal bids on July 24, 2025. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ030662). Three bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Springfield Electric Supply Co. LLC dba Echo Electric, CC# CC-052934 expires 6/23/2027, Items 1-36, $1.00
Total Estimated Annual Expenditure: $300,000.00, Division of Power, the sole user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance as the current contract has lapsed due to a second bid process being needed to meet new Federal Mandates.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expendi...
Click here for full text