Explanation
BACKGROUND: This ordinance is for the option to establish a UTC contract to purchase Freightliner Parts for the Division of Fleet Management, the sole user, in accordance with sole source provisions. These replacement parts are utilized by Fleet Management for various routine maintenance and repairs of Freightliner Trucks in the Columbus fleet of vehicles. The sole source, Fyda Freightliner Columbus LLC is the only distributor authorized to sell the City OEM Freightliner parts. The term of the proposed option contract would be approximately two (2) years, expiring March 31, 2016, with the option to renew for one (1) additional year.
The Purchasing Office has received a quoted discount off of their published price lists:
Fyda Freightliner Columbus, Inc., MAJ, CC#310789102 expires 09/7/2014
Total Estimated Annual Expenditure: $50,000.00, Division of Fleet Management, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Freightliner Parts with Fyda Freightliner Columbus, Inc., in accordance with sole source provisions; to authorize the appropriation and expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account, and to declare an emergency. ($1.00)
Body
WHEREAS...
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