Explanation
BACKGROUND: This ordinance is for the option to purchase Office Chairs for all City agencies. The term of the proposed option contract is through April 30, 2015. The contracts may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on February 7, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA004766; 134 bids were solicited (MBE:6; FBE:8); Six (6) bids were received (MBE:0; FBE:2). The contract(s) will provide City agencies with the ability to purchase office chairs of highest quality and standard that are available. The awarded items and some additional items available in the suppliers catalogs are certified through the Greenguard Environmental Institute which certifies indoor products based on strict chemical emissions criteria; and the Indoor Advantage Program which certifies conformance with LEED-CI criteria; Environmental friendly fabric is available for some of the chairs.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidder as follows:
Bulldog Office Products, Inc. - (FBE): CC#251292273 (expires: 10/10/2014)
Commercial Works, Inc.: CC# 310829397 (expires: 10/19/2014)
Continental Office Furniture Corporation: CC# 314413238 (expires: 5/9/2014)
Total Estimated Annual Expenditure: $400,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Agencies will be required to obtain approval to expend from their own appropriat...
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