Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Finance and Management on behalf of Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to enter into a contract with 3SG Plus LLC for the provision of annual OnBase software maintenance in the amount of $41,237.19, and a software upgrade in the amount of $73,531.71, totaling $114,768.90 for the Franklin County Municipal Court case imaging system.
The Franklin County Municipal Court Clerk’s Office is moving towards implementing an electronic workflow process which will reduce the sharing of paper materials. Paper documents and files are routinely shared person to person during court proceedings and operations. The Governor’s Responsible Restart Ohio Program mandates that there should be an effort to “reduce sharing of work materials.” The Clerk’s Office's current Hyland OnBase imaging system must be updated to facilitate compliance with this obligation.
The use of CARES dollars is necessary to meet the social distancing requirements by sharing of documents electronically, instead of person to person in the courtrooms; the software upgrade was not budgeted for in the 2020 Budget; and will be incurred during the period of March 1, 2020 through December 30, 2020.
3SG Corporation, a dealer of Hyland Software, Inc. installed and configured the Hyland OnBase software for the Franklin County Municipal Court’s imaging system. 3SG Plus LLC is currently providing the Municipal Court Clerk’s Office with software maintenance services through the State of Ohio, State Term Schedule (STS) # 533272-3: expiration date 3/31/21.
Ordinance 582-87 authorizes the City of Columbus to purchase from the cooperative purchasing contract.
Current Contract:
PO203588
Contract Compliance Number: 46-55048777
3SG Plus, LLC
Expiration date: 1/27/2022
Vendor # 19867
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited ...
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