Explanation
Background: This legislation authorizes the Finance and Management Director, on behalf of the Division of Facilities Management, to renew a contract with CSI International, Inc., to purchase custodial services for the Fire Training Academy located at 3639, 3663 and 3675 Parsons Avenue. The Division of Facilities Management is responsible for the maintenance and upkeep of various city facilities under the purview of the Mayor. The term of this contract will be for the period August 1, 2026 - July 31, 2027.
This was competitively bid, RFQ024502. A three-member committee independently scored offers: Angela Martin, Facilities Management, Cpt. Kent Miller, CFD, and Ward Weber, Facilities Management. CSI was awarded the contract with a recommendation of the initial contract with 4 annual modifications and renewals. The original contract was authorized by Ord. 2021-2023, adopted by City Council on July 24, 2023. Ord. 1944-2024 authorized the first (1st) option, $359,969.14. Ord. 1841-2025 authorized the second (2nd) option, $354,493.40. With this legislation, we are using the third (3rd) of the four (4) options.
1. Amount of additional funds: The total amount of additional funds needed for modification and renewal is $363,230.72.
2. Reason additional funds were not foreseen: The needs for additional funds was expected at the time of the initial contract. This is a planned modification and renewal as per original Ordinance 2021-2023.
3. Reason other procurement processes were not used: The City currently works with CSI for these services. Regular procurement processes were utilized.
4. How was the cost determined?: The cost is consistent with the original contract proposed in Ord. 2021-2023.
CSI International Vendor #029793
The cost breakdown for this contract renewal is as follows:
Custodial Services $358,230.72
Contingency funds $5,000.00
Emergency action is requested so that custodial services at the Fire Training Academy can continu...
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