City of Columbus - File #: 2003-2006

• File #: 2003-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/1/2006
• In control: Administration Committee
• On agenda: 12/4/2006
• Final action: 12/7/2006
• Title: To authorize the Director of Finance and Management, for the Department of Technology to purchase replacement desktop computers and computer related products and equipment on behalf of various city agencies from pre-established universal term contracts with Resource One and Smart Solutions; to authorize the expenditure of $120,128.00 from the Department of Technology Internal Service Fund; and to declare an emergency. ($120,128.00)

Date	Ver.	Action By	Action	Result
12/7/2006	1	CITY CLERK	Attest
12/6/2006	1	MAYOR	Signed
12/4/2006	1	Columbus City Council	Approved	Pass
12/4/2006	1	COUNCIL PRESIDENT	Signed
11/15/2006	1	Technology Drafter	Sent to Clerk's Office for Council
11/14/2006	1	Auditor Reviewer	Reviewed and Approved
11/14/2006	1	CITY AUDITOR	Reviewed and Approved
11/14/2006	1	Technology Drafter	Sent for Approval
11/14/2006	1	CITY ATTORNEY	Reviewed and Approved
11/13/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/13/2006	1	Technology Drafter	Sent for Approval
11/10/2006	1	Finance Reviewer	Reviewed and Approved
11/10/2006	1	Finance Reviewer	Reviewed and Approved
11/10/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/2/2006	1	ODI DIRECTOR	Reviewed and Approved
11/2/2006	1	Technology Drafter	Sent for Approval
11/2/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/2/2006	1	Technology Drafter	Sent for Approval
11/1/2006	1	Technology Drafter	Sent for Approval
11/1/2006	1	EBOCO Reviewer	Sent for Approval

Explanation

BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement desktop computers, computer related products and equipment. These purchases will be made from pre-established universal term contracts (UTC's), FL001696, with Resource One Computer Systems, Inc., expiration date March 31, 2007 and FL001717, with Smart Solutions, Inc., expiration date March 31, 2007.

The desktop computers, computer related products and equipment being replaced are outdated and/or obsolete and are used for the running of applications that are very important to the daily operation of various city agencies. Additionally, the desktop computers, computer related products and equipment being replaced do not meet the current minimal City of Columbus specifications/standards. As such, replacement of this equipment is crucial for continued efficiency of city operations. Funds for this purchase are budgeted and available in the 2006 Department of Technology's Internal Service Fund's Budget.

FISCAL IMPACT
Earlier this year, the Department of Technology legislated $40,792.30 with Smart Solutions and $429,839.90 with Resource One (Ordinance #'s 0982-2006, 0869-2006, 0755-2006, 1235-2006, 1681-2006 and 1758-2006) for the purchase of desktop computers and computer related products and equipment on behalf of various city agencies. Funds are budgeted and available in the 2006 Department of Technology's Internal Service Fund's Budget to fund this purchase, which in the aggregate totals $120,128.00.

EMERGENCY DESIGNATION:
Emergency designation is being requested by the various city agencies to immediately facilitate this purchase as the equipment being purchased is crucial to city operations.

CONTRACT COMPLIANCE
311419297 -- Expiration 03/09/2007 Resource One Computer Systems, Inc.
341403269 -- Expiration 0...