City of Columbus - File #: 0431-2006

• File #: 0431-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/21/2006
• In control: Utilities Committee
• On agenda: 3/6/2006
• Final action: 3/8/2006
• Title: To authorize and direct the Finance and Management Director to enter into a UTC contract for the option to purchase Soda Ash with Bonded Chemicals, Inc. to authorize the expenditure of one dollar to establish the contract from the Purchasing Contract Operation Fund, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
3/8/2006	1	CITY CLERK	Attest
3/7/2006	1	MAYOR	Signed
3/6/2006	1	Columbus City Council	Approved
3/6/2006	1	COUNCIL PRESIDENT	Signed
2/23/2006	1	ODI DIRECTOR	Reviewed and Approved
2/23/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/23/2006	1	Auditor Reviewer	Reviewed and Approved
2/23/2006	1	CITY AUDITOR	Reviewed and Approved
2/23/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/23/2006	1	CITY ATTORNEY	Reviewed and Approved
2/23/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
2/22/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/22/2006	1	EBOCO Reviewer	Reviewed and Approved
2/22/2006	1	EBOCO Reviewer	Reviewed and Approved
2/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/21/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/21/2006	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Soda Ash for the Water Division, Department of Public Utilities. The term of the proposed option contract would be through March 31, 2009. The Purchasing Office opened formal bids on January 5, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001866). Sixty seven bids were solicited (MAJ:65, MBE:2); one (MAJ:1) bid was received.

The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder:

Bonded Chemicals Inc.; CC# 611162384, Primary Softening Agent Items 1 through 3.
Total Estimated Annual Expenditure: $3,420,000.00

This Company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State's database for Findings for Recovery.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into a UTC contract for the option to purchase Soda Ash with Bonded Chemicals, Inc. to authorize the expenditure of one dollar to establish the contract from the Purchasing Contract Operation Fund, and to declare an emergency. ($1.00).

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on January 5, 2006 and received one responsive bid; and

WHEREAS, the Purchasing Office selected the lowest, responsive, responsible and best bid; and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use ...