Explanation
The Department of Building and Zoning Services (BZS) has a need for the conversion of physical documents into electronic images. Ordinance Nos. 2833-2014, 1487-2016, 0624-2017, 2762-2017, 0851-2018, 0765-2019, 2847-2019, 0657-2020, 1117-2021, 0648-2022, and 1401-2023 authorized purchase orders for document conversion. These document conversion services optimize storage space, reduce future storage costs, and provide efficient access to department information.
RFQ026093 was posted for this purpose, and R3 Uniq Inc. was selected as the lowest, responsive, responsible, and best bidder per the provisions of Chapter 329 of the Columbus City Codes. This legislation authorizes BZS to enter into contract for ongoing document conversion provided by R3 Uniq Inc. The term of the contract is one year, beginning the earliest a purchase order can be confirmed, at a cost of $150,000.00. This contract will include two optional one-year extensions to allow for project continuity, subject to mutual agreement, Council reauthorization, and additional funding allocation.
CONTRACT COMPLIANCE:
Vendor: R3 Uniq Inc. (D365 Vendor Acct. No.: 032623); Certification #: CC-032623 - Exp. 10/17/2025
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
FISCAL IMPACT: The Department of Building and Zoning Services legislated $1,443,390.36 (via Ord. 2833-2014), $252,500 (via Ord. 1487-2016), $532,511.20 (via Ord. 0624-2017), $250,000 (via Ord. 2762-2017), $200,000 (via Ord. 0851-2018), $291,826.55 (via Ord. 0765-2019), $85,000 (via Ord. 2847-2019), $325,000 (via Ord. 0657-2020), $324,995 (via Ordinance No. 1117-2021), $377,526.36 (via Ord. 0648-2022), and $149,960 (via Ord. 1401-2023) for document conversion and e-plan solution services. This legislation authorizes the additional expenditure of $150,00...
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