City of Columbus - File #: 0575-2006

• File #: 0575-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/8/2006
• In control: Safety Committee
• On agenda: 4/3/2006
• Final action: 4/5/2006
• Title: To authorize and direct the Director of Public Safety to enter into a contract with Motorola C & E for backup maintenance service required for continued operation of the Fire and Police 800 MHz Radio, Wireless PA, and Mobile Data RF Communication Systems in accordance with the provisions of sole source procurement, to authorize the expenditure of $29,132.52 or so much thereof as needed, from the Division of Support Services' General Fund and to declare an emergency ($29,132.52).

Date	Ver.	Action By	Action	Result
4/5/2006	1	ACTING CITY CLERK	Attest
4/4/2006	1	MAYOR	Signed
4/3/2006	1	Columbus City Council	Approved	Pass
4/3/2006	1	COUNCIL PRESIDENT	Signed
3/23/2006	1	Auditor Reviewer	Reviewed and Approved
3/23/2006	1	CITY AUDITOR	Reviewed and Approved
3/23/2006	1	Safety Drafter	Sent for Approval
3/23/2006	1	CITY ATTORNEY	Reviewed and Approved
3/23/2006	1	Safety Drafter	Sent to Clerk's Office for Council
3/22/2006	1	EBOCO Reviewer	Reviewed and Approved
3/22/2006	1	ODI DIRECTOR	Reviewed and Approved
3/22/2006	1	Safety Drafter	Sent for Approval
3/21/2006	1	SAFETY DIRECTOR	Reviewed and Approved
3/21/2006	1	Safety Drafter	Sent for Approval
3/21/2006	1	Finance Reviewer	Reviewed and Approved
3/21/2006	1	FINANCE DIRECTOR	Reviewed and Approved
3/21/2006	1	FINANCE DIRECTOR	Reviewed and Approved
3/21/2006	1	Safety Drafter	Sent for Approval
3/20/2006	1	Safety Reviewer	Reviewed and Approved
3/20/2006	1	Safety Reviewer	Reviewed and Approved
3/16/2006	1	Safety Reviewer	Reviewed and Approved
3/16/2006	1	Safety Drafter	Sent for Approval
3/8/2006	1	Safety Drafter	Sent for Approval

Explanation

A. Need: This ordinance authorizes the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with Motorola C & E, for backup maintenance service which is required to ensure continued operation of the Fire and Police 800 MHz Radio, Wireless PA, and Mobile Data RF Communication Systems.

The City accepted the 800 MHz Radio System April 1, 1992, Wireless PA System August 10, 1999 and the Mobile Data System August 1, 1999. This contract will provide backup field engineering support from Motorola C & E for system failures, factory repair of some circuit board failures, and access to Motorola engineers on an around-the-clock basis. The contract covers depot level maintenance for all the fixed end components of the 800 MHz Radio, Wireless PA, and Mobile Data RF Communication Systems.

B. Bid Information: Motorola C & E is the only known provider for this type of service.

C. Contract Compliance: Contract Compliance Number # 361115800

D. Emergency Designation: Emergency designation is requested for this ordiance due to contract expiration date of
March 31, 2006.

2. FISCAL IMPACT:

A. Budgeted Amount: Funds for this expenditure are available in the Department of Public Safety, Division of Support Services 2006 General Fund Appropriation. This is a budgeted item.

Title

To authorize and direct the Director of Public Safety to enter into a contract with Motorola C & E for backup maintenance service required for continued operation of the Fire and Police 800 MHz Radio, Wireless PA, and Mobile Data RF Communication Systems in accordance with the provisions of sole source procurement, to authorize the expenditure of $29,132.52 or so much thereof as needed, from the Division of Support Services' General Fund and to declare an emergency ($29,132.52).

Body

WHEREAS, the City of Columbus requires a Backup Service Maintenance Agreement with Motorola C & E for the Police and Fire 800 MHz...