Explanation
BACKGROUND:
This ordinance authorizes the Franklin County Municipal Court Judges to extend the year-four contract for one month, ending 8/31/26, and to allocate additional funds for security guard services in the Municipal Court building at 375 S. High St. with US Protection Service LLC DBA Royce US Protection Service. The contract expires on 7/31/26, but due to the extended recess of city council, we will not be able to process the legislation for the new contract until August.
Formal bid RFP022058 was completed and closed on June 28, 2022. The year one hourly rate is $28.80; year two hourly rate is $30.40; year three hourly rate is $32.00; and year four hourly rate is $33.60.
There were 74 vendors solicited. There were 1 - EBE and 2 - MBE vendors. There were three responses and one award.
Legislation 2317-2022 for $450,000 year one.
Legislation 1085-2023 for $700,000 year two.
Legislation 1138-2024 for $870,000 year three
Legislation 1293-2025 for $250,000 modify year three
Legislation 2015-2025 for $305,000 year four
Legislation 1426-2026 for $120,000 modify year four
This ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of the Columbus City Codes relating to contract modifications and renewals.
1. Amount of additional funds: Total amount of additional funds needed for this modification No. 7 is $35,000. Total contract amount including this modification is $2,730,000.00.
2. Reason additional funds were not foreseen: There was no plan to extend the contract past the 4th year.
3. Reason other procurement processes were not used: We are in the process of bidding the service for the next four years. Due to City Council taking recess in July we will not be able to complete legislation for an August 1 start date.
4. How was cost determined: The cost is in accordance with the hourly rate that we are currently paying the vendor.
US Protection Service LLC Federal Tax ID is 47-4364396.
EMERGENCY LEGISL...
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