City of Columbus - File #: 0649-2009

• File #: 0649-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/22/2009
• In control: Utilities Committee
• On agenda: 6/1/2009
• Final action: 6/3/2009
• Title: To authorize the Director of Public Utilities to execute a planned contract modification of the construction administration and construction inspection services agreement with Prime Engineering & Architecture, Inc., for a total of four projects: two sanitary projects: Short Street Demolition and Remediation and NW Alum Creek Wet Weather Renovations; to authorize the transfer and appropriate $190,000.00 from the Sanitary Sewer Reserve Fund to the Voted Sanitary Sewer Bond Fund; to authorize the expenditure of $190,000.00 from within the Voted Sanitary Sewer Bond Fund; one stormwater project: Williams Rd Pump Station, to authorize the transfer and expenditure of $125,000.00 within the Storm Sewer Bond Fund; and one water works project: Mound / Harrisburg Pike Station to authorize the transfer and appropriate $600,000.00 from the Water System Reserve Fund to the Voted Water Works Enlargement Bond Fund; to authorize the expenditure of $600,000.00 from within the Voted Water Works Enlargeme...

Date	Ver.	Action By	Action	Result
6/3/2009	1	MAYOR	Signed
6/3/2009	1	CITY CLERK	Attest
6/1/2009	1	Columbus City Council	Approved	Pass
6/1/2009	1	COUNCIL PRESIDENT	Signed
5/21/2009	1	CITY ATTORNEY	Reviewed and Approved
5/21/2009	1	Utilities Drafter	Sent to Clerk's Office for Council
5/19/2009	1	EBOCO Reviewer	Sent for Approval
5/19/2009	1	ODI DIRECTOR	Reviewed and Approved
5/19/2009	1	Utilities Drafter	Sent for Approval
5/18/2009	1	Utilities Drafter	Sent for Approval
5/14/2009	1	Utilities Drafter	Sent for Approval
5/14/2009	1	FINANCE DIRECTOR	Reviewed and Approved
5/13/2009	1	Utilities Drafter	Sent for Approval
5/13/2009	1	Auditor Reviewer	Reviewed and Approved
5/13/2009	1	CITY AUDITOR	Reviewed and Approved
5/12/2009	1	Utilities Drafter	Sent for Approval
5/12/2009	1	Finance Reviewer	Reviewed and Approved
5/12/2009	1	Utilities Drafter	Sent for Approval
5/11/2009	1	Finance Reviewer	Reviewed and Approved
5/11/2009	1	Utilities Drafter	Sent for Approval
5/8/2009	1	UTILITIES DIRECTOR	Reviewed and Approved
5/8/2009	1	Utilities Drafter	Sent for Approval
5/7/2009	1	Utilities Reviewer	Sent for Approval
5/6/2009	1	Utilities Reviewer	Reviewed and Approved
5/4/2009	1	Utilities Drafter	Sent for Approval
4/30/2009	1	Utilities Drafter	Sent for Approval
4/30/2009	1	Utilities Reviewer	Reviewed and Approved

Explanation

1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the Sewer System Engineering Section's Construction Administration and Construction Inspection Services Agreement with Prime Engineering & Architecture, Inc. The funding for this modification will come from three sources: the Sanitary Sewer Reserve Fund, the Storm Sewer Bond Fund, and the Water System Reserve Fund.

This contract was originally procured to provide construction administration and construction inspection services for combined sanitary, storm water, and water projects during the fiscal years of 2008-2010. The funds approved within this legislation will provide for payment of additional services that were needed to conclude ongoing construction projects.

This modification (Mod #1) will increase the funding of the contract by an additional $915,000.00 for construction administration - construction inspection services. The projects involved in this specific modification are two sanitary projects: (1) Short Street Demolition and Remediation and (2) NW Alum Creek Wet Weather Renovations; one stormwater project: Williams Rd Pump Station; and one Water Works project: Mound / Harrisburg Pike.

1.1. Amount of additional funds to be expended: $ 915,000.00
Original Contract Amount: $ 540,000.00
Modification 1 (current) $ 915,000.00
Total (Orig. + Mod 1) $1,455,000.00

1.2. Reasons additional goods/services could not be foreseen:
The modification was anticipated and explained in the original legislation. This is a continuation of the anticipated process.

1.3. Reason other procurement processes are not used:
The original contract selected three firms to provide construction administration services for projects in 2008, 2009, and 2010.

1.4. How cost of modification was determined:
A cost proposal was provided by Prime Eng & Arch. Inc., an...