Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Safety, to enter a contract with Winmill Software, Inc., for the purchase of Planview PPM, a program and project management (PPM) solution. This product is necessary to develop a PPM practice, which will be used by the Department of Technology, Enterprise Project Management Office in partnership with the Department of Public Safety, Project Management Office.
The term of the proposed contract with Winmill Software, Inc. is one year, expiring one year from the date of the confirmed purchase order, with the option to renew for four additional one-year terms. This ordinance authorizes funding for the first year of the contract term. The Department of Technology will plan for future costs of this contract within its budget and will seek Council approval for such funding, if required by City Code.
This ordinance also authorizes a waiver of competitive bidding, in accordance with relevant provisions of Chapter 329 of the Columbus City Codes. Given the niche set of requirements for Safety’s PMO needs, it is in the City’s best interest to utilize bid waiver legislation for this ordinance.
FISCAL IMPACT
An expenditure of $38,939.00 for the contract’s one-year term ($14,174.00) plus a one-time implementation fee ($24,765.00) is authorized by this ordinance. Funds for this expenditure are budgeted and available in the Department of Public Safety General Fund, Fund 1000, and the Department of Technology, Information Services Fund, Fund 5100. The subsequent annual subscription fee is $14,174.00, which will be planned and budgeted for by the Department of Technology if renewals of this contract are pursued.
EMERGENCY DESIGNATION
This ordinance is being submitted with emergency designation to ensure there is no interruption or delay in the implementation of critical City technology and public safety operations, including support for the Real ...
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