Explanation
Background:
This legislation authorizes the Director of the Department of Technology (DoT) to establish a contract/ purchase order with Software House International, for the purchase of (5,128) Access Manager software licenses inclusive of one-year maintenance and support related to the City of Columbus technology infrastructure (Active Directory environment).
The Active Directory environment for the City of Columbus supports user authentication, security permissions, email distribution lists, and contact information for all supported City agencies. This environment has been through several consolidations and changes over the last several years. The Department of Technology is tasked with keeping this environment efficient and operable in support of several services and applications. A need has arisen for a software tool that will allow us to discover and consolidate the permissions across the entire environment, as well as quickly audit security permissions. Access Manager from Quest Software (via Software House International Inc) will allow us to perform these functions and give us the added ability to clean up any legacy permissions that are invalid, further reducing administrative overhead for the Department of Technology and solidifying the technology infrastructure for the City of Columbus.
The Department of Technology (DoT) exercised due diligence by completing the formal competitive bid process (Solicitation # SA004071) in compliance with Columbus City Code Section 329. On August 18, 2011, the (ITB) Invitation to Bid (SA004071) for the purchase of the Access Manager software licenses with one year maintenance and support was opened and two (2) proposals were received. After reviewing both proposals/bids that were submitted, it was recommended that the award be made to Software House International (SHI), in the amount of $26,357.92, as they were deemed to be the overall lowest, responsive, responsible and best bidder per specification....
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