City of Columbus - File #: 1001-2009

• File #: 1001-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/6/2009
• In control: Safety Committee
• On agenda: 7/27/2009
• Final action: 7/27/2009
• Title: To authorize and direct the Finance and Management Director to enter into a contract for the purchase of a Gas Chromatograph/Mass Spectrometer (GCMS) from Agilent Technologies, Inc. for the Division of Police, to authorize the transfer of funds within the Law Enforcement Seizure Fund, to authorize the expenditure of $97,139.30 from the Law Enforcement Seizure Fund; and to declare an emergency. ($97,139.30) (AMENDED BY ORD. 1001-2009 PASSED 10/19/2009)

Date	Ver.	Action By	Action	Result
7/29/2009	1	CITY CLERK	Attest
7/28/2009	1	MAYOR	Signed
7/27/2009	1	Columbus City Council	Approved	Pass
7/27/2009	1	COUNCIL PRESIDENT PRO-TEM	Signed
7/14/2009	1	Auditor Reviewer	Reviewed and Approved
7/14/2009	1	CITY AUDITOR	Reviewed and Approved
7/14/2009	1	Safety Drafter	Sent for Approval
7/14/2009	1	CITY ATTORNEY	Reviewed and Approved
7/14/2009	1	Safety Drafter	Sent to Clerk's Office for Council
7/10/2009	1	Finance Drafter	Sent for Approval
7/10/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
7/10/2009	1	FINANCE DIRECTOR	Reviewed and Approved
7/10/2009	1	Safety Drafter	Sent for Approval
7/10/2009	1	EBOCO Reviewer	Sent for Approval
7/10/2009	1	ODI DIRECTOR	Reviewed and Approved
7/10/2009	1	Safety Drafter	Sent for Approval
7/9/2009	1	Finance Reviewer	Reviewed and Approved
7/9/2009	1	Finance Reviewer	Reviewed and Approved
7/8/2009	1	Safety Reviewer	Reviewed and Approved
7/8/2009	1	SAFETY DIRECTOR	Reviewed and Approved
7/6/2009	1	Safety Drafter	Sent for Approval
7/6/2009	1	Safety Reviewer	Reviewed and Approved
7/6/2009	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: The Division of Police needs to purchase a Gas Chromatograph/Mass Spectrometer (GCMS) to be used for the identification of controlled substances at the Police Crime Laboratory. The prompt acquisition of this instrument will assist greatly in drug identification cases. The GCMS instrument is used to identify the presence of controlled substances seized as evidence examples. This particular GCMS purchase is a replacement.

Bid Information: The Purchasing Office conducted a formal bid #SA003249, which opened on May 14, 2009. Three companies responded: Agilent Technologies, Inc. (WHT), PerkinElmer LAS, Inc. (WHT), and Chromsyc (not contract compliant), with bid prices as follows:

Agilent Technologies, Inc. $97,139.30
PerkinElmer LAS, Inc. (4 years of maintenance) $97,688.42
Chromsyc $113,816.10


The Division recommends that the Director of Finance and Management enter into a contract with Agilent Technologies, Inc. based on their bid being the lowest, most responsive, responsible and best bid.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No: 770518772, expires 7/18/2010

Emergency Designation: Emergency legislation is requested in order to expedite the purchase so the equipment may be placed in service for the Police Crime Lab as soon as possible.

FISCAL IMPACT: This legislation authorizes an expenditure of $97,139.30 for the purchase of a Gas Chromatograph/Mass Spectrometer for the Police Crime Lab from the Law Enforcement Drug Seizure Fund. There is no impact on the General Fund for this purchase.

Title

To authorize and direct the Finance and Management Director to enter into a contract for the purchase of a Gas Chromatograph/Mass Spectrometer (GCMS) from Agilent Technologies, Inc. for the Division of Police, to authorize the transfer o...