City of Columbus - File #: 0341-2007

• File #: 0341-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/21/2007
• In control: Safety Committee
• On agenda: 4/2/2007
• Final action: 4/5/2007
• Title: To authorize the Finance & Management Director to establish a purchase order for vehicles for the Public Safety Department, Police Division, per the terms and conditions of a citywide Universal Term Contract with Graham Ford; to authorize the expenditure of $200,000.00 from the 2007 General Fund vehicle allocation in the Fleet Management Division; and to declare an emergency. ($200,000.00)

Date	Ver.	Action By	Action	Result
4/5/2007	1	CITY CLERK	Attest
4/3/2007	1	MAYOR	Signed
4/2/2007	1	Columbus City Council	Approved	Pass
4/2/2007	1	COUNCIL PRESIDENT	Signed
3/21/2007	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
3/20/2007	1	ODI DIRECTOR	Reviewed and Approved
3/20/2007	1	Service Drafter	Sent for Approval
3/20/2007	1	CITY ATTORNEY	Reviewed and Approved
3/19/2007	1	Service Reviewer	Sent for Approval
3/19/2007	1	EBOCO Reviewer	Reviewed and Approved
3/18/2007	1	CITY AUDITOR	Reviewed and Approved
3/16/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
3/16/2007	1	FINANCE DIRECTOR	Reviewed and Approved
3/16/2007	1	SERVICE DIRECTOR	Reviewed and Approved
3/16/2007	1	Auditor Reviewer	Reviewed and Approved
3/15/2007	1	Finance Reviewer	Reviewed and Approved
3/14/2007	1	Finance Reviewer	Reviewed and Approved
3/13/2007	1	SAFETY DIRECTOR	Reviewed and Approved
3/13/2007	1	Service Reviewer	Sent for Approval
3/12/2007	1	Safety Reviewer	Reviewed and Approved
3/9/2007	1	SERVICE DIRECTOR	Reviewed and Approved
2/28/2007	1	Service Drafter	Sent for Approval
2/21/2007	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance & Management Director to issue a purchase order for unmarked used vehicles for the Police Division from Graham Ford. The Police Division needs to replace unmarked automobiles that are used for a variety of police work. The vehicles being replaced have high mileage and high maintenance costs. The vehicles being purchased are available on a city Universal Term Contract (UTC).

Because these are used vehicles, the Police Division and Fleet Management inspect each vehicle prior to purchase to ensure the vehicles will not present immediate maintenance problems.

BID INFORMATION: Vehicles will be purchased in accordance of Universal Term Contracts (UTC's) as established by the Purchasing office via Solicitation SA002227 GRW, contract expires 12/31/07.

CONTRACT COMPLIANCE: Contract Compliance for Graham Ford is 340901877, which expires 5/17/08.

EMERGENCY ACTION is necessary so that the purchase order for these vehicles can be issued as soon as possible in order to the meet the needs of the Police Division.

FISCAL IMPACT: The Fleet Management Division budgeted $5 million in the 2007 General Fund vehicle allocation for the purchase of vehicles. This ordinance authorizes an expenditure of $200,000.00. The Police Division spent $268,675.00 in 2006 to purchase used unmarked vehicles.

Title

To authorize the Finance & Management Director to establish a purchase order for vehicles for the Public Safety Department, Police Division, per the terms and conditions of a citywide Universal Term Contract with Graham Ford; to authorize the expenditure of $200,000.00 from the 2007 General Fund vehicle allocation in the Fleet Management Division; and to declare an emergency. ($200,000.00)

Body

WHEREAS, the Police Division needs to replace vehicles that have high mileage and high maintenance costs, and

WHEREAS, the Fleet Management Division has General Fund monies budgeted f...