City of Columbus - File #: 2234-2003

• File #: 2234-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/26/2003
• In control: Utilities Committee
• On agenda: 11/17/2003
• Final action: 11/19/2003
• Title: To appropriate and authorize the City Auditor to transfer $1,423,348.00 from the Special Income Tax Fund to the Voted 1995, 1999 Refuse Collection Fund; to authorize and direct the Finance Director to enter into contract with ESEC Corporation dba Columbus Peterbilt and Schodorf Truck Body and Equipment Company for the purchase of truck cabs and chassis and bodies, respectively, which collectively constitute nine (9) automated side loader refuse collection trucks for the Refuse Collection Division; to authorize the expenditure of $1,423,348.00 from the Voted 1995, 1999 Refuse Collection Fund, and to declare an emergency. ($1,423,348.00)

Date	Ver.	Action By	Action	Result
11/19/2003	1	ACTING CITY CLERK	Attest
11/18/2003	1	MAYOR	Signed
11/17/2003	1	Columbus City Council	Approved	Pass
11/17/2003	1	COUNCIL PRESIDENT	Signed
11/7/2003	1	CITY ATTORNEY	Reviewed and Approved
11/7/2003	1	Service Drafter	Sent to Clerk's Office for Council
11/6/2003	1	ODI Drafter	Sent for Approval
11/6/2003	1	ODI DIRECTOR	Reviewed and Approved
11/6/2003	1	Service Drafter	Sent for Approval
11/5/2003	1	Finance Reviewer	Reviewed and Approved
11/5/2003	1	FINANCE DIRECTOR	Reviewed and Approved
11/5/2003	1	SERVICE DIRECTOR	Reviewed and Approved
11/5/2003	1	Auditor Reviewer	Contingent Within
11/5/2003	1	CITY AUDITOR	Reviewed and Approved
11/5/2003	1	Service Drafter	Sent for Approval
11/4/2003	1	SERVICE DIRECTOR	Reviewed and Approved
9/30/2003	1	SERVICE DIRECTOR	Reviewed and Disapproved
9/29/2003	1	Service Drafter	Sent for Approval
9/26/2003	1	Service Drafter	Sent for Approval
9/26/2003	1	Service Drafter	Sent for Approval

Explanation

Automated side loader collection vehicles are an integral part of the Refuse Collection Division's mechanized collection system. This ordinance authorizes the purchase of nine (9) automated side loader trucks to replace aging, high maintenance expense vehicles. Formal competitive bids were solicited and opened by the Purchasing Office on July 31, 2003 (solicitation #SA000481). Bids were received from the following (vendor/make and model/unit cost):

Cab and Chassis Bids
Graham Ford, Inc./Sterling Condor: $88,671.00
Miami Valley International Trucks, Inc./International: $89,546.00
ESEC Corporation dba Columbus Peterbilt/Peterbilt 320: $90,227.00*
Great Lakes Service Center, Inc./Crane Carrier LCF-44: $108,500.00
Great Lakes Service Center, Inc./Crane Carrier LET2-44: $109,000.00

Body Bids
McNeilus Truck and Manufacturing Company/McNeilus: $53,200.00
Wayne Engineering Corporation/Wayne CT24FE: $54,855.00
Miami Valley International Trucks, Inc./Wayne CT24FE: $54,855.00
Schodorf Truck Body and Equipment Company, Inc./Heil 7000: $54,950.00*

*met bid specifications

The complete refuse collection truck consists of the cab, chassis, and body. The Refuse Collection Division recommends the purchase of the Peterbilt cab and chassis from ESEC Corporation (majority), contract compliance number 34-1285858 (expiring September 17, 2006), and the Heil body from Schodorf Truck Body and Equipment Company (majority), contract compliance number 31-4416487 (expiring February 14, 2005), as the lowest, best, most responsive, and most responsible bids. The total cost of the complete truck is $158,149.78 per unit including these bid options:

Included Options (Cab and Chassis)
Telma braking system - $8,495.00 per unit, $76,455.00 total
Two (2) diagnostic laptop computers with software - $4,400.00 per unit, $8,800.00 total

Included Options (Body)
Hopper screen - $650.00 per unit, $5,850.00 total
Camera monitoring system - $2,250.00...