Explanation
1. BACKGROUND
The purpose of this ordinance is to authorize the Director of Finance and Management to modify contracts with Truck Country of Indiana, dba Stoops Freightliner (“Stoops Freightliner”), in order to pay surcharges passed along from the suppliers. Proper documentation was received and approved by Purchasing and the Department of Public Service.
The Department of Public Service, Division of Refuse Collection, has placed orders with several vendors for different types of equipment over the past three years, however due to the long lead times for production and delivery in the post-pandemic marketplace, many surcharges are being assessed by the manufacturers and their suppliers.
This ordinance authorizes the Director of Finance and Management to modify the existing contracts to add the surcharges of up to $30,712.00 for the trucks. The Department of Public Service feels these changes are acceptable considering the supply chain issues and increased material costs therein, during the COVID-19 pandemic, and the vehicles offered by the contracted vendor will meet the needs of the Department of Public Service, and maintain the replacement of aged vehicles in the Division of Refuse Collection’s fleet. The following vehicles were assessed surcharges:
PO312328:
One (1) Autocar/Labrie ACX64 Automated Side Loading Truck:
Original Cost $415,261.00 + Surcharge $27,712 = New Cost $442,973.00
PO312328 Surcharge Total: $27,712.00
PO338088:
One (1) Autocar ACX64 Sidewinder Body Automated Side Loading Truck:
Original Cost: $461,821.00 + Surcharge $3,000.00 = New Cost $464,821.00
PO338088 Surcharge Total: $3,000.00
Total Surcharges = $30,712.00
Stoops Freightliner: Universal Term Contract Purchase Agreement, PA005651, Ordinance 3096-2021, for Automated Side Loading Trucks.
Stoops Freightliner is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Audito...
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