Explanation
BACKGROUND: This ordinance is to modify an existing city-wide contract for the option to purchase Generator Preventative Maintenance, Repair, and Rental of Generators, for various City agencies, and declare an emergency. The current contract is split between two Vendors, JD Power Systems, Inc., and Cummins Bridgeway, LLC. The contract was established in accordance with Ordinance 2124-2015, passed on September 23, 2015. The current contract FL006354 with Cummins Bridgeway, LLC will expire 10/31/2017. Cummins Bridgeway, LLC has declined to extend for one additional year. JD Power Systems, Inc., FL006353 has been extended to 10/31/18. This Ordinance authorizes the Finance and Management Director to modify the Universal Term Contract to expand the scope of the contract, from Categories: 1A thru E, 2A thru E, 3A thru E, and 5A thru H to include 4A thru D, and 4AA thru DD. This enables city agencies to utilize all categories from Generator Preventative Maintenance, Repair, and Rental of Generators from JD Power Systems, Inc., without interruption during the winter months, Compliance #329-09.
1. Amount of additional funds: No additional funding is required to modify this contract. City agencies must obtain approval to expend from their own funds for their estimated expenditures. This modification continues to make critical services available.
2. Reason additional needs were not foreseen: It was unknown at the time the solicitation was done and contract established that Cummins Bridgeway, LLC would decline to extend their contract and create an emergency. There are no additional needs. The modification will combine all categories with a single vendor, JD Power Systems, Inc.
3. Reason other procurement processes not used: For administrative reasons it is more effective to modify this contract.
4. How cost was determined: Pricing will continue according to contract FL006453.
FISCAL IMPACT: No funding is required to modify the contract. Each city a...
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