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File #: 1020-2024    Version: 1
Type: Ordinance Status: Passed
File created: 4/3/2024 In control: Public Utilities & Sustainability Committee
On agenda: 5/13/2024 Final action: 5/15/2024
Title: To authorize the Director of Finance and Management to enter into a contract with Americas Generators, Inc. for the purchase of one (1) Portable Standby Generator with Trailer for the Division of Water, Control Center; and to authorize the expenditure of $175,990.00 from the Water Operating Fund; and to declare an emergency. ($175,990.00)
Attachments: 1. ORD# 1020-2024 BID TAB, 2. ORD# 1020-2024 BID RECOMMENDATION RFQ026759, 3. ORD# 1020-2024 - DPU APPROVAL, 4. ORD# 1020-2024 FINANCIAL CODING, 5. ORD# 1020-2024 INFORMATION, 6. ORD 1020-2024 Fleet Approval Letter
Explanation

BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management on behalf of the Director of Public Utilities to enter into a contract with Americas Generators, Inc. for the purchase of one (1) Portable Standby Generator with Trailer to be used at the Division of Water’s Control Center. This equipment is utilized by the Control Center to maintain pumping operations at Booster Stations in the event of a power outage. It can also be used to backup any of the stationary generators at the critical pumping stations or the generator at 910 Dublin Road. This purchase was approved by Fleet and unit will replace Brass Tag# 16520.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ026759). Six hundred and ninety nine (699) bidders were solicited and two (2) bids (MAJ) was received and opened on February 22, 2024.

The Division of Water recommends an award be made for all items to Americas Generators, Inc. in the amount of $159,990.00 as the lowest responsive and responsible bidder.

EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency due to the rising costs, short ordering window and long lead times for equipment delivery.

SUPPLIER: Americas Generators, Inc., Vendor# 048063, Expires 2/8/2026.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: $175,990.00 (which includes a contingency fund of $16,000.00) is budgeted for this purchase.

$0.00 was spent in 2021
$0.00 was spent in 2020


Title

To authorize the Director of Finance and Management to enter into a contract with Americas Generators, Inc. for the purchase of one (1) Portable Standby Generator with Trailer for the D...

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