City of Columbus - File #: 1439-2008

• File #: 1439-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/5/2008
• In control: Safety Committee
• On agenda: 10/6/2008
• Final action: 10/8/2008
• Title: To authorize and direct the Finance and Management Director to establish a purchase order with Arrow Energy, Inc. for the purchase of jet fuel for the Division of Police, to authorize the appropriation and expenditure of $200,000.00 from the Law Enforcement Seizure Fund; and to declare an emergency. ($200,000.00)

Date	Ver.	Action By	Action	Result
10/8/2008	1	CITY CLERK	Attest
10/7/2008	1	MAYOR	Signed
10/6/2008	1	Columbus City Council	Approved	Pass
10/6/2008	1	COUNCIL PRESIDENT	Signed
9/19/2008	1	Safety Drafter	Sent to Clerk's Office for Council
9/18/2008	1	Safety Drafter	Sent for Approval
9/18/2008	1	CITY ATTORNEY	Reviewed and Approved
9/18/2008	1	SAFETY DIRECTOR	Reviewed and Approved
9/17/2008	1	Safety Reviewer	Reviewed and Approved
9/17/2008	1	Auditor Reviewer	Reviewed and Approved
9/17/2008	1	CITY AUDITOR	Reviewed and Approved
9/16/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/16/2008	1	FINANCE DIRECTOR	Reviewed and Approved
9/12/2008	1	Safety Reviewer	Reviewed and Approved
9/12/2008	1	Finance Reviewer	Reviewed and Approved
9/12/2008	1	Finance Reviewer	Reviewed and Approved
9/5/2008	1	Safety Drafter	Sent for Approval
9/5/2008	1	Safety Reviewer	Reviewed and Approved
9/5/2008	1	Safety Reviewer	Reviewed and Approved
9/5/2008	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to issue a purchase order to Arrow Energy to purchase jet fuel for the Police Division helicopters based on the current universal term contract. Helicopters are used to patrol the airspace above the City of Columbus and will be flying an average of 500 hours per month. The average fuel burn is approximately 25 gallons per hour. To fund this purchase this ordinance also authorizes additional appropriation of drug seizure funds in order to procure this jet fuel, which will permit the helicopters to continue full operations through February 2009.

Bid Information: Based on contract FL002872 in accordance with the response to Solicitation SA001757, an universal term contract was established with Arrow Energy, Inc.

Contract Compliance No.: 38-2872167, expires 02/06/2009

Emergency Designation: Emergency legislation is requested in order to purchase jet fuel to keep the Division's fleet of helicopters flying their normal flight hours.

FISCAL IMPACT: This ordinance appropriates and authorizes an additional $200,000.00 of State Law Enforcement Seizure Fund for the purchase of jet fuel for the Police helicopters. These additional funds are necessary due to the increase in the cost of jet fuel.

Title

To authorize and direct the Finance and Management Director to establish a purchase order with Arrow Energy, Inc. for the purchase of jet fuel for the Division of Police, to authorize the appropriation and expenditure of $200,000.00 from the Law Enforcement Seizure Fund; and to declare an emergency. ($200,000.00)

Body

WHEREAS, contract FL002872 established an universal term contract with Arrow Energy, Inc.; and

WHEREAS, there is a need to fly turbine helicopters for the patrol of the airspace for the City of Columbus; and

WHEREAS, a contract was awarded to Arrow Energy, Inc. for the purchase of jet "A" fuel in accordance with the terms and condition...