City of Columbus - File #: 0866-2011

• File #: 0866-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/31/2011
• In control: Finance Committee
• On agenda: 6/20/2011
• Final action: 6/23/2011
• Title: To authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option to purchase Remanufactured Toner Cartridges with US Laser LLC.; to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
6/23/2011	1	CITY CLERK	Attest
6/22/2011	1	MAYOR	Signed
6/20/2011	1	Columbus City Council	Approved	Pass
6/20/2011	1	COUNCIL PRESIDENT	Signed
6/9/2011	1	Finance Drafter	Sent to Clerk's Office for Council
6/8/2011	1	CITY AUDITOR	Reviewed and Approved
6/8/2011	1	Finance Drafter	Sent for Approval
6/8/2011	1	EBOCO Reviewer	Sent for Approval
6/8/2011	1	ODI DIRECTOR	Reviewed and Approved
6/8/2011	1	Finance Drafter	Sent for Approval
6/8/2011	1	CITY ATTORNEY	Reviewed and Approved
6/7/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/7/2011	1	Finance - Purchasing Reviewer	Sent for Approval
6/7/2011	1	Auditor Reviewer	Reviewed and Approved
6/6/2011	1	Finance Reviewer	Reviewed and Approved
6/1/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
5/31/2011	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance is for the option to purchase Remanufactured Toner Cartridges for the Finance and Management Department. Remanufactured Toner Cartridges are used by all City agencies in printers, copiers, and fax machines. The term of the proposed option contract will be two (2) years. The contract is through September 30, 2013, with the option to extend for one additional year. The Purchasing Office opened formal bids on March 10, 2011.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003871). One hundred and ninety one (191) (M1A:5, F1:2) bids were solicited; A total of four (4) bid proposals (M1A:1, F1:0) were received.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder in compliance with the specifications.

US Laser LLC, CC#311357570 (expires 05/06/2012).

Total Estimated Annual Expenditure: $450,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because Remanufactured Toner Cartridges are necessary in the work environment of all City agencies and any discontinuation of this product would negatively affect the delivery of valuable public services.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option to purchase Remanufactured Toner Cartridges with US Laser LLC.; to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)


Body

WHEREAS, the Purchasin...