City of Columbus - File #: 0182-2009

• File #: 0182-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/2/2009
• In control: Administration Committee
• On agenda: 3/9/2009
• Final action: 3/12/2009
• Title: To authorize the Director of the Department of Technology, on behalf of the Divisions of Building Services and Neighborhood Services, to modify and extend an existing agreement, with Accela, Inc., to continue with upgrades and enhancements to a computer system; to authorize the Auditor to re-establish $177,315.00 to the contract from the Information Services Bond Fund to cover project cost; to amend the 2008 Capital Improvement Budget; and to declare an emergency. ($177,315.00)

Date	Ver.	Action By	Action	Result
3/12/2009	1	CITY CLERK	Attest
3/10/2009	1	MAYOR	Signed
3/9/2009	1	Columbus City Council	Approved	Pass
3/9/2009	1	COUNCIL PRESIDENT	Signed
2/23/2009	1	Auditor Reviewer	Reviewed and Approved
2/23/2009	1	CITY AUDITOR	Reviewed and Approved
2/23/2009	1	Technology Drafter	Sent for Approval
2/23/2009	1	CITY ATTORNEY	Reviewed and Approved
2/23/2009	1	Technology Drafter	Sent to Clerk's Office for Council
2/20/2009	1	FINANCE DIRECTOR	Reviewed and Approved
2/20/2009	1	Technology Drafter	Sent for Approval
2/19/2009	1	Finance Reviewer	Reviewed and Approved
2/19/2009	1	Finance Reviewer	Reviewed and Approved
2/18/2009	1	Technology Drafter	Sent for Approval
2/17/2009	1	ODI DIRECTOR	Reviewed and Approved
2/13/2009	1	Technology Drafter	Sent for Approval
2/13/2009	1	EBOCO Reviewer	Reviewed and Approved
2/12/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/3/2009	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
The Department of Technology has a need to continue upgrading and enhancing a computer system associated with Accela, Inc. While performing tasks associated with upgrades and enhancements, there were unforeseen circumstances that directly impacted deliverables and milestones. Out of these unforeseen circumstances, it has become necessary to separate the project into two phases; Phase I is nearing completion and is the base foundation system upgrade; Phase II will be to add Citywide IVR, Payment Engine and Citizen Access for simple permit issuance on-line.

This legislation authorizes the Director of the Department of Technology, on behalf of the Divisions of Building Services and Neighborhood Services, to modify and extend an existing agreement (EL006387) through December 31, 2009, originally legislated and approved through Ordinance #1323-2006, passed by City Council on July 24, 2006, and modified through EL007472 in 2007, in accordance with terms and conditions established, with Accela, Inc. Accela is the owner of the programming code embedded within the software application utilized by the City. This contract modification and extension is needed to continue with enhancements and updates to the existing computer system used to track various activities (such as, yet not limited to; building permits, track code enforcement activities, monitoring the performance of the One Stop Shop, and mapping capabilities) for various City departments, and divisions. Also, the enhancements and updates will expand the public's access associated with on-line permitting.

This legislation authorizes the City Auditor to re-establish funds that were inadvertently removed from the contract's associated purchase order, totalling $177,315.00 to pay for expenditures associated with this project.

Also, this legislation is amending the 2008 Capital Improvement Budget (CIB), passed May 5, 2008, Ordinance #0690-2008.

EMERGENCY: Emergency designatio...