Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Personal Safety Products for Various City Agencies, to and including November 30, 2009. Formal bids were opened by the Purchasing Office on September 21, 2006. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA002153). The following contracts were established in accordance with bids received:
FL003310, with Safety Solutions, Inc., CC# 310808325 (expires 7/29/2010).
FL003311, with Fire Safety Services, Inc., CC# 340962724 (expires 3/11/2010).
FL003316, with Industrial Environmental Monitoring Instruments, Inc., CC# 311326702 (expires 3/25/2010).
FL003317, with Global Protection Acquisition, Inc., CC# 203495467 (expires 10/14/2010).
These companies is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
1. Amount of additional funds: The estimated annual expenditure for the contract is $250,000.00. The Various City Agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract, but requires City Council approval.
3. Reason other procurement processes not used: No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No funding is required to extend the option contracts. The City Agencies must set aside their own funding for their estimated expenditures.
To keep interrupted supply of service to the City Agencies using the Universal Term Contract at a minimum, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify and extend t...
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