City of Columbus - File #: 2168-2006

• File #: 2168-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/17/2006
• In control: Administration Committee
• On agenda: 12/11/2006
• Final action: 12/13/2006
• Title: To authorize the Director of the Department of Technology to modify and increase a service contract for computer equipment reclamation and disposal with Resource One Computer Systems, Inc.; to waive the provisions of the Columbus City Codes which pertain to formal bidding and govern the sale of city-owned personal property; to authorize the expenditure of $30,000.00 from the Information Service Fund; and to declare an emergency. ($30,000.00)

Date	Ver.	Action By	Action	Result
12/13/2006	1	MAYOR	Signed
12/13/2006	1	CITY CLERK	Attest
12/11/2006	1	Columbus City Council	Approved	Pass
12/11/2006	1	COUNCIL PRESIDENT	Signed
12/1/2006	1	Technology Drafter	Sent for Approval
12/1/2006	1	Finance Reviewer	Reviewed and Approved
12/1/2006	1	Finance Reviewer	Reviewed and Approved
12/1/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
12/1/2006	1	FINANCE DIRECTOR	Reviewed and Approved
12/1/2006	1	Technology Drafter	Sent for Approval
12/1/2006	1	Auditor Reviewer	Reviewed and Approved
12/1/2006	1	CITY AUDITOR	Reviewed and Approved
12/1/2006	1	Technology Drafter	Sent for Approval
12/1/2006	1	CITY ATTORNEY	Reviewed and Approved
12/1/2006	1	Technology Drafter	Sent to Clerk's Office for Council
11/30/2006	1	Finance Reviewer	Reviewed and Disapproved
11/30/2006	1	Technology Drafter	Sent for Approval
11/30/2006	1	Finance Reviewer	Reviewed and Disapproved
11/22/2006	1	ODI DIRECTOR	Reviewed and Approved
11/22/2006	1	Technology Drafter	Sent for Approval
11/21/2006	1	Technology Drafter	Sent for Approval
11/21/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/21/2006	1	EBOCO Reviewer	Sent for Approval

Explanation

This legislation authorizes the Director of the Department of Technology to modify and increase by $30,000.00 a service contract with Resource One Computer Systems, Incorporated. Services to be provided include logistics and removal of antiquated equipment, inventory management, information security/hard drive sanitization, determination of redeployment, marketability or donation viability, computer equipment disposal/ retirement and settlement reporting.

Currently, the Department of Technology is responsible for the acquisition and disposal of information technology equipment. Many city departments/divisions have a large quantity of computer equipment that has been replaced, resulting in the need to dispose of items that no longer are useable on the current network environment and is not supportable by DoT. Much is also of no value to any outside user either. Equipment that is supportable is redeployed by the DoT Desktop support group.


The Department of Technology is working closely with the Department of Finance and Management, Purchasing Office to follow the intent of 329.30, and will continue to do so. This service contract between the Department of Technology and Resource One Computer Systems, Inc. allows for the removal of any information from any memory devices of the equipment to prevent any possible misuse of entrusted information and the continuation of asset disposal services on information technology equipment. This modification is needed as a result of additional information technology equipment within city departments/divisions identified for disposal subsequent to original contract (Purchase Order EE003261). The pricing for this modification will remain the same as stated in the original contract.

The original purchase order established July 13, 2006 was bid in June, 2006 under (RD006388)/solication number: SO022907 using the Columbus City Code 329.10, process for awarding professional service contracts not exceedi...