Explanation
This ordinance authorizes the Finance and Management Director to create various purchase orders for automotive parts and services on behalf of the Fleet Management Division in order to properly respond to planned but unexpected emergencies that may arise with respect to the maintenance and repair of various City vehicles.
During 2012, the Fleet Management Division is budgeted to spend in excess of $3.0 million for parts and over $1.8 million for services to keep the City's fleet of approximately 5,000 vehicles in operation. Fleet Management processes over 38,000 work orders annually for all City vehicles and equipment and requires purchase orders with over 400 companies to help meet this need. However, despite these best efforts, when a vehicle repair becomes necessary there may not be a purchase order in place for the correct part or service.
It is impossible to predict all necessary repairs that will occur during a given budget year. Many vehicles require specialized parts that can only be sourced from a specific vendor. Anticipating and encumbering money for these special circumstances would be difficult to predict in terms of frequency, location, and amount. This ordinance will authorize the Finance and Management Director to create purchase orders in emergency situations only with those vendors necessary to provide the part or repair service.
Fiscal Impact: The Fleet Management Division budgeted $3.0 million in parts and $1.8 million in service in the 2012 budget. This ordinance authorizes an expenditure of $200,000.00. This ordinance is contingent on the passage of the 2012 budget.
Emergency action is requested to allow these emergency repairs to be completed as quickly as possible so that indispensable safety vehicles are not out of service. This ordinance is contingent on the passage of the 2012 budget.
Title
To authorize the Finance and Management Director to create purchase orders for the Fleet Management Division for emerg...
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