Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Grounds Equipment and Small Engine Parts with Reynolds Farm Equipment, Inc dba Reynolds Golf and Turf. The Division of Fleet Management is the primary user for Grounds Equipment and Small Engine Parts. Woods, Lastec and Bush Hog Grounds Equipment and Small Engine Parts are used to repair City vehicles. The term of the proposed option contract would be approximately two (2) years, expiring November 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 23, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ009811). One (1) bid was received. No bids were received for Item 1 and that item will be rebid.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Reynolds Farm Equipment, Inc. dba Reynolds Golf and Turf, CC# 007014 expires 11/30/2020, Items 2-4, $1.00
Total Estimated Annual Expenditure: $30,000.00, Division of Fleet Management, primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purch...
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