City of Columbus - File #: 1815-2010

• File #: 1815-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/8/2010
• In control: Utilities Committee
• On agenda: 1/31/2011
• Final action: 2/2/2011
• Title: To authorize the Director of Public Utilities to enter into a planned modification ("Year 3") to modify the maximum monetary obligation under the E-Lockbox Services contract with U. S. Bank National Association, for the Division of Power and Water, to authorize the expenditure of $30,000.00 from Water Systems Operating Fund. ($30,000.00)

Date	Ver.	Action By	Action	Result
2/2/2011	1	CITY CLERK	Attest
2/1/2011	1	MAYOR	Signed
1/31/2011	1	Columbus City Council	Approved	Pass
1/31/2011	1	COUNCIL PRESIDENT	Signed
1/24/2011	1	Columbus City Council	Read for the First Time
1/10/2011	1	CITY AUDITOR	Contingent
1/10/2011	1	Utilities Drafter	Sent for Approval
1/10/2011	1	CITY ATTORNEY	Reviewed and Approved
1/10/2011	1	Utilities Drafter	Sent to Clerk's Office for Council
1/7/2011	1	Finance Reviewer	Reviewed and Approved
1/7/2011	1	FINANCE DIRECTOR	Reviewed and Approved
1/7/2011	1	Utilities Drafter	Sent for Approval
1/7/2011	1	CITY AUDITOR	Contingent
1/6/2011	1	Finance Reviewer	Reviewed and Approved
1/5/2011	1	Finance Reviewer	Reviewed and Approved
1/3/2011	1	Utilities Drafter	Sent for Approval
12/30/2010	1	EBOCO Reviewer	Sent for Approval
12/30/2010	1	ODI DIRECTOR	Reviewed and Approved
12/28/2010	1	UTILITIES DIRECTOR	Reviewed and Approved
12/28/2010	1	Utilities Drafter	Sent for Approval
12/27/2010	1	Utilities Reviewer	Sent for Approval
12/20/2010	1	Utilities Reviewer	Reviewed and Approved
12/20/2010	1	Utilities Drafter	Sent for Approval
12/14/2010	1	Utilities Drafter	Sent for Approval
12/8/2010	1	Utilities Drafter	Sent for Approval

Explanation

The Department of Public Utilities entered into a contract with U. S. Bank National Association to provide e-lockbox services for the Department of Public Utilities, Division of Power and Water. This agreement provides for the receipt of utility payments to the City of Columbus, processed through the internet, into one system that consolidates Automated Clearing House (ACH) payments into one daily file that processes the banking payments through the ACH system and processes the customers' utility account information to the City of Columbus, Division of Power and Water. This contract was the result of a Request for Proposal received on January 14, 2008. Six (6) proposals were received. The contract covers a five-year period, funds for the services to be reviewed and expenditures approved by ordinance of City Council, and the appropriation and certification of funds by the City Auditor. Year 1 covered the period commencing on April 1, 2009 through March 31, 2010. Year 2 covered the period commencing on April 1, 2010 through March 31, 2011 for a total of $35,000.00. Year 3 covers the period commencing on April 1, 2011 through March 31, 2012 for a total of $30,000.00. The Department is pleased with this company's performance in 2010 and seeks approval to move forward on Year 3 of the contract by modifying the maximum monetary obligation under this contract. The sole purpose of the modification is to increase the maximum monetary obligation. All terms and conditions of the original agreement remain in full force and effect.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

Contract Compliance: 31-0841368, expires April 06, 2011
U. S. Bank National Association does not hold MBE/FBE status.

1. Amount of additional funds: The amount of additional funds needed...