City of Columbus - File #: 0417-2011

• File #: 0417-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/7/2011
• In control: Administration Committee
• On agenda: 4/25/2011
• Final action: 4/27/2011
• Title: To authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to renew an annual agreement with Streamline Health for a vendor hosted vital records management system; to authorize year four of a five year service fee agreement; and to authorize the expenditure of $67,824.00 from the Department of Technology, Internal Services Fund. ($67,824.00)

Date	Ver.	Action By	Action	Result
4/27/2011	1	MAYOR	Signed
4/27/2011	1	CITY CLERK	Attest
4/25/2011	1	Columbus City Council	Approved	Pass
4/25/2011	1	COUNCIL PRESIDENT	Signed
4/11/2011	1	Columbus City Council	Read for the First Time
3/28/2011	1	Technology Drafter	Sent for Approval
3/28/2011	1	CITY AUDITOR	Reviewed and Approved
3/28/2011	1	CITY AUDITOR	Reviewed and Approved
3/28/2011	1	Technology Drafter	Sent for Approval
3/28/2011	1	CITY ATTORNEY	Reviewed and Approved
3/28/2011	1	Technology Drafter	Sent to Clerk's Office for Council
3/25/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/24/2011	1	Finance Reviewer	Reviewed and Approved
3/22/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
3/22/2011	1	Technology Drafter	Sent for Approval
3/22/2011	1	EBOCO Reviewer	Sent for Approval
3/22/2011	1	ODI DIRECTOR	Reviewed and Approved
3/22/2011	1	Technology Drafter	Sent for Approval
3/15/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to renew an annual agreement with Streamline Health for a vendor hosted vital records management system. The original agreement (EL008210) was authorized by ordinance 0191-2008, passed March 17, 2008. The agreement was most recently renewed by authority of ordinance 0626-2010 (purchase order EL010825). This legislation authorizes year four of a five year application hosting agreement renewable annually, contingent upon the express written approval of both parties and the City's appropriation and authorization of funds. The associated coverage period is from June 24, 2011 through June 23, 2012 and provides additional funding in the amount of $67,824.00 with Streamline Health for the annual service fee cost.

The vendor hosted vital statistics record management system is a critical application that provides the Columbus Public Health Department with the ability to provide an extensive array of services, electronic data and document management partnered with document scanning, and operational workflow that provides full end-to-end processing of birth and death records. This electronic foundation fully supports the future of federally legislated electronic verification of vital events and statewide central issuance.



FISCAL IMPACT:
During the 2009 year, the Department of Technology, on behalf of the Columbus Public Health Department, encumbered $67,824.00 for the application hosting services provided by Streamline Health. In 2010, the Department of Technology, on behalf of the Columbus Public Health Department, encumbered $67,824.00 for the services provided by Streamline Health. The 2011 cost for is also $67,824.00. Funding for year four of the five year service fee agreement renewable annually in the amount of $67,824.00, with a coverage period of June 24, 2011 through June 23, 2012, is budgeted ...