City of Columbus - File #: 2839-2023

• File #: 2839-2023
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/6/2023
• In control: Criminal Justice & Judiciary Committee
• On agenda: 11/13/2023
• Final action: 11/16/2023
• Title: To authorize the Municipal Court Clerk to enter into contract with CourtView Justice Solution, Inc. for the purchase of software maintenance and support services in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of $274,136.00 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($274,136.00)

Date	Ver.	Action By	Action	Result
11/16/2023	1	CITY CLERK	Attest
11/15/2023	1	ACTING MAYOR	Signed
11/13/2023	1	COUNCIL PRESIDENT	Signed
11/13/2023	1	Columbus City Council	Approved	Pass

Explanation

Background:
Ordinance 1068-2019 authorized the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to enter into a fifty-four (54) month contract, with one (1) twelve (12) month renewal option with CourtView Justice Solutions, Inc., d/b/a Equivant (CourtView Justice Solution, Inc.) for the purchase of software maintenance, support, and professional services for the Franklin County Municipal Court Case Management System.

This legislation authorizes the Municipal Court Clerk to enter into the twelve (12) month renewal option with CourtView Justice Solutions, Inc., for the purchase of software maintenance and support services for $274,136.00 for the Franklin County Municipal Court Case Management System.
The Franklin County Municipal Court Case Management System was competitively procured in 1997 through RFP, BID #63-GL9, approved by Ordinance 2807- 97.

Bid Information:
Pricing was negotiated with CourtView Justice Solutions, Inc.

CourtView Justice Solutions, Inc. is the sole source supplier of CourtView software, maintenance and support services. The case management system is proprietary in nature; therefore, this legislation is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.
Contract Compliance Number: 46-0521050
Expiration Date: 10/4/2025
Vendor Number: 008460

Contracts:
Ordinance: 1068-2019: $113,003.50; PO173301
Ordinance: 2298-2019: $232,788.00; PO195720
Ordinance: 2909-2019: $36,504.00; PO204000 & PO204037
Ordinance: 1002-2020: $83,135.00; PO244318
Ordinance: 2143-2020: $272,925.00; PO248766
Ordinance: 2495-2021; $253,965.00; PO298220
Ordinance: 3076-2022; $266,152.00; PO352938
Ordinance: 3278-2022; $30,960.00; PO360699
Ordinance: 2839-2023; $274,136.00

Emergency: There is an immediate need to enter into a contract with CourtView Justice Solutions, Inc. for the continuity of the software maintenance and support services due to the City...