Explanation
BACKGROUND: This ordinance is for the option to purchase Limestone and Gravel Aggregates for the Department of Public Service, Division of Planning and Operations, the largest user, and other City agencies. Limestone and Gravel Aggregate materials are used for various road construction and repair projects throughout the City of Columbus. The term of the proposed option contracts would be through April 30, 2015 with the option to extend one additional one year period, subject to mutual agreement by both parties, in accordance with formal bid SA004747. The Purchasing Office opened formal bids on January 31, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004747). Forty-three bids were solicited (MAJ:34; M1A: 8,: F1:1); Two bids were received (MAJ:2).
Two bids were received and neither was for all items. The bid allowed for multiple contract awards to the overall lowest bid taking into consideration the cost for pick-up of materials from plant locations to various job sites. Both companies are recommended for award.
Shelly Materials, Inc. was the only bidder for Item #4 and they took exception to the specifications which made them non-responsive for this line item. Through clarification it was learned they could provide the material if the City deleted part of the specification that was outdated. In the best interest of the City, the Purchasing Office negotiated with the company to accept a revised specification, therefore, this company is recommended for award for this item.
It was also learned through the evaluation that some city agencies require delivery of materials and delivery was not included in the bid. In the best interest of the city, the Purchasing Office negotiated pricing for delivery of the materials with the two companies that submitted bids and both are recommended award for the option to include delivery of materials to various jobsites.
A non-emergenc...
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