City of Columbus - File #: 0429-2009

• File #: 0429-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/12/2009
• In control: Administration Committee
• On agenda: 4/20/2009
• Final action: 4/22/2009
• Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology to modify and extend an existing contract with Unisys Corporation for maintenance and support services; and to authorize the expenditure of $23,742.00; to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($23,742.00)

Date	Ver.	Action By	Action	Result
4/22/2009	1	CITY CLERK	Attest
4/21/2009	1	MAYOR	Signed
4/20/2009	1	Columbus City Council	Approved	Pass
4/20/2009	1	COUNCIL PRESIDENT	Signed
4/10/2009	1	CITY AUDITOR	Reviewed and Approved
4/10/2009	1	Technology Drafter	Sent for Approval
4/10/2009	1	CITY ATTORNEY	Reviewed and Approved
4/10/2009	1	Technology Drafter	Sent to Clerk's Office for Council
4/9/2009	1	Auditor Reviewer	Reviewed and Approved
4/6/2009	1	Finance Reviewer	Reviewed and Approved
4/6/2009	1	FINANCE DIRECTOR	Reviewed and Approved
4/6/2009	1	Technology Drafter	Sent for Approval
4/3/2009	1	Technology Drafter	Sent for Approval
4/2/2009	1	ODI DIRECTOR	Reviewed and Approved
4/1/2009	1	EBOCO Reviewer	Reviewed and Approved
3/27/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
3/27/2009	1	Technology Drafter	Sent for Approval
3/23/2009	1	Technology Drafter	Sent for Approval
3/23/2009	1	Technology Reviewer	Reviewed and Approved
3/20/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
3/17/2009	1	Technology Reviewer	Reviewed and Approved

Explanation
Background: This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology to modify and extend an existing contract with Unisys Corporation for maintenance support for the mass storage device, Storage Area Network (SAN) Switch. This device allowed the department to consolidate and better manage stored data for various city agencies, while ensuring continued service without interruption, and allows for immediate connectivity to the Libra system, which processes various critical applications utilized by various City agencies.

During fiscal year 2006, ordinance #0410-2006, passed by City Council on March 6, 2006, authorized the expenditure of funds in the amount of $680,000.00, from the Information Services Capital Improvements Budget. Out of the passage of this ordinance a contract was executed (FL003030), in the amount of $651,019.00, that included maintenance for three years (2006-2007/2007-2008 and 2008-2009), with an expiration date of March 31, 2009.

This legislation requests approval to extend the current contract for an additional three months, from April 1, 2009 through June 30, 2009, and request approval to waive the competitive bid process for the three month extension, allowing time for the Purchasing Office on behalf of the Department of Technology to complete the competitive bid process currently in progress, thus allowing continued support without interruption of services that are necessary for daily operations. Also, the Department of Finance and Management/Purchasing Office, on behalf of the Department of Technology and Unisys Corporation negotiated and mutually agreed to utilize the existing terms and conditions within the original agreement, with the cost being $23,742.00.


Fiscal Impact: Within the original $651,019.00 purchase cost of the entire system, the amount of $169,274.52 was for three years of maintenance and support, at $56,424.84 for each year. Funds for thi...