City of Columbus - File #: 1530-2010

• File #: 1530-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/18/2010
• In control: Safety Committee
• On agenda: 11/22/2010
• Final action: 11/23/2010
• Title: To authorize and direct the Finance and Management Director to contract for the purchase of an audio/video recording system for the Division of Police from Joloha Enterprises dba as Roach Reid Office Systems, in accordance with the sole source procurement,to appropriate additional drug seizure funds for this purchase, to authorize the expenditure of $69,962.00 from the Law Enforcement Drug Seizure Fund; and to declare an emergency. ($69,962.00)

Date	Ver.	Action By	Action	Result
11/23/2010	1	MAYOR	Signed
11/23/2010	1	CITY CLERK	Attest
11/22/2010	1	Columbus City Council	Approved	Pass
11/22/2010	1	COUNCIL PRESIDENT	Signed
11/11/2010	1	Safety Drafter	Sent to Clerk's Office for Council
11/10/2010	1	ODI DIRECTOR	Reviewed and Approved
11/10/2010	1	Safety Drafter	Sent for Approval
11/10/2010	1	CITY ATTORNEY	Reviewed and Approved
11/9/2010	1	FINANCE DIRECTOR	Reviewed and Approved
11/9/2010	1	Safety Reviewer	Reviewed and Approved
11/9/2010	1	Auditor Reviewer	Reviewed and Approved
11/9/2010	1	CITY AUDITOR	Reviewed and Approved
11/9/2010	1	Safety Drafter	Sent for Approval
11/9/2010	1	EBOCO Reviewer	Sent for Approval
11/8/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/22/2010	1	Finance Reviewer	Reviewed and Approved
10/22/2010	1	Finance Reviewer	Sent for Approval
10/21/2010	1	Finance Reviewer	Reviewed and Approved
10/20/2010	1	SAFETY DIRECTOR	Reviewed and Approved
10/19/2010	1	Safety Reviewer	Reviewed and Approved
10/18/2010	1	Safety Reviewer	Reviewed and Approved
10/18/2010	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: The Division of Police needs to purchase and install a new digital audio/video recording system for interrogation of suspects to replace the current obsolete system. Failure to update and replace the current recording system may jeopardize successful criminal prosecutions. The new system ultilizes digital, non-proprietary windows based video compression technology that is compatible/operable with our existing computer network. Additionally, the new recording system will provide improved information recording, retention and retrieval.

After a search for a solution that meets all of the Division's needs, a single product manufactured by Word Systems was found to either meet or exceed every identified requirement as verified by the consultant, Security Risk Management. This product is the iRecord Digital Video/Audio Recording System.

Bid Information: Joloha Enterprises dba asRoach Reid Office Systems, Inc. is the exclusive sole source of the iRecord Audio and Video Interview Software and Hardware Products in the State of Ohio. Pricing was negotiated by the Division of Police. Therefore, it will be necessary to enter into a contract in accordance with the provisions of Section 329.07 (Sole source) of the Columbus City Codes.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No: 341751616 expires 2/20/2011.

Emergency Designation: Emergency legislation is needed to expedite the acquisition of this Audio/Video Recording System so that the Division can continue to record suspect interviews, insuring criminal prosecutions.

FISCAL IMPACT: This ordinance authorizes an expenditure of $69,962.00 from the Law Enforcement Drug Seizure funds for the purchase of this audio/video recording system from Roach-Reid. There is no financial impact on the ...