Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract for Allis Chalmers Pump Parts for the Division of Water, the sole user. This contract will provide for purchase of replacement parts for eight different models of Allis Chalmers sludge pumps in use by the Division of Water. The term of the proposed option contract would be approximately two years, expiring April 30, 2015, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 28, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004822). Seventy (70) bids were solicited: (M1A-0, F1-1, MBR-1). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Henry P. Thompson Company, MAJ, CC# 31-0515994 expires 11/15/2014 , Items 1-56, $1.00
Total Estimated Annual Expenditure: $40,000.00, Division of Water, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle, and the efficient delivery of water services may be negatively impacted.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Allis Chalmers Pump Parts with The Henry P. Thompson Company; to authorize the expenditure of $1.00 to establish the contract from the Mail, ...
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