Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into an agreement with Ascend Software for document management system software and associated professional services. The City requires a document management solution to support the Columbus Human Resources Information System (CHRIS) and other City business processes, including Human Resources Risk Management. The agreement will provide for software licensing, first year software maintenance and support (an ongoing annual cost) and professional services to implement the system. The term of the agreement will be for one year from the date of a purchase order certified by the City Auditor. The total cost is $203,300.00, reflecting a discount of $126,850.00 from standard pricing.
To procure these services, the CHRIS project committee reviewed three vendor solutions who have provided document management solutions to Infor Human Resource Management (software solution for CHRIS) customers. Solutions were evaluated based on their ability to integrate with CHRIS workflows and screens. Ascend was selected as the only solution that satisfied all requirements for CHRIS integration.
This ordinance also requests waiver of competitive bidding provisions in accordance with Columbus City Code section 329.27. To avoid further delays in implementing the CHRIS system, there is an immediate need to obtain a document management solution that can be integrated with the CHRIS system.
EMERGENCY DESIGNATION:
Emergency action is requested to expedite authorization of these contracts and initiate services from the supplier at the price offered that is discounted until 12/19/2014; to continue with services that are necessary to support daily operations.
FISCAL IMPACT:
Approval of this ordinance will allow for funding in the amount of $203,300.00. The cost for the document management system software and associated professional services is net $203,300.00, initial cost before ...
Click here for full text