City of Columbus - File #: 1459-2009

• File #: 1459-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/23/2009
• In control: Health, Housing & Human Services Committee
• On agenda: 11/9/2009
• Final action: 11/11/2009
• Title: To authorize the Finance and Management Director to establish a purchase order with Halifax Security, Inc., for the purchase of security cameras at the Health Department; to authorize the expenditure of $12,000.00 from the Health G.O. Bonds Fund; and to declare an emergency. ($12,000.00)

Date	Ver.	Action By	Action	Result
11/11/2009	1	ACTING MAYOR	Signed
11/11/2009	1	CITY CLERK	Attest
11/10/2009	1	COUNCIL PRESIDENT	Signed
11/9/2009	1	Columbus City Council	Approved	Pass
10/30/2009	1	Health Drafter	Sent for Approval
10/30/2009	1	CITY ATTORNEY	Reviewed and Approved
10/30/2009	1	Health Drafter	Sent to Clerk's Office for Council
10/29/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/29/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/29/2009	1	Health Drafter	Sent for Approval
10/29/2009	1	Auditor Reviewer	Reviewed and Approved
10/29/2009	1	CITY AUDITOR	Reviewed and Approved
10/28/2009	1	Finance Reviewer	Reviewed and Approved
10/27/2009	1	Health Drafter	Sent for Approval
10/27/2009	1	Finance Reviewer	Reviewed and Approved
10/26/2009	1	Health Drafter	Sent for Approval
10/26/2009	1	EBOCO Reviewer	Sent for Approval
10/26/2009	1	ODI DIRECTOR	Reviewed and Approved
10/25/2009	1	HEALTH DIRECTOR	Reviewed and Approved
10/23/2009	1	Health Drafter	Sent for Approval

Explanation

Need: The Columbus Health Department has a need to purchase replacement security cameras that are part of the existing building security system at Health's 240 Parsons Avenue facility. On September 29, 2009, Solicitation No. SO032584 was placed on the City of Columbus Vendor Services website for seven days. All vendors registered with the City were solicited for bids.

The solicitation stated that during the year Columbus Public Health needs to purchase new Bosch security cameras for integration into an existing system, on an as needed basis. Four different types of cameras are utilized within the security network, two interior and two exterior types. The bid also solicited quotes for a time server that is needed to synchronize the timers for the six digital recorders that are part of the security system. The estimated dollar amount to be spent is $12,000.

Twelve bids were received and Halifax Security, Inc., was determined to be the lowest, responsive, responsible bidder in accordance with Section 329.06 of the Columbus City Code. Halifax Security, Inc., is a female-owned business in New Jersey, with no Local office and they have no employees in Columbus. Their contract compliance number is 421715805 and it expires on October 8, 2011.

Emergency Designation: Emergency legislation is necessary to provide for the purchase as soon as possible.

Fiscal Impact: This capital improvement project expenditure is budgeted within the Health G.O. Bonds Fund, Fund No. 706.

Title


To authorize the Finance and Management Director to establish a purchase order with Halifax Security, Inc., for the purchase of security cameras at the Health Department; to authorize the expenditure of $12,000.00 from the Health G.O. Bonds Fund; and to declare an emergency. ($12,000.00)

Body
WHEREAS, the Health Department's security system has four types of cameras, two interior and two exterior types, on their network that are aged and failing; an...