City of Columbus - File #: 1783-2007

• File #: 1783-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/24/2007
• In control: Finance & Economic Development Committee
• On agenda: 11/12/2007
• Final action: 11/15/2007
• Title: To authorize the Finance and Management Director to modify and extend the existing service agreement contract with Lease Harbor LLC, under the same terms and conditions for an additional one (1) year term, for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio and to authorize the expenditure of $24,400 from the General Fund.

Date	Ver.	Action By	Action	Result
11/15/2007	1	CITY CLERK	Attest
11/13/2007	1	MAYOR	Signed
11/12/2007	1	COUNCIL PRESIDENT	Signed
11/5/2007	1	Columbus City Council	Read for the First Time
10/26/2007	1	Auditor Reviewer	Reviewed and Approved
10/26/2007	1	CITY AUDITOR	Reviewed and Approved
10/26/2007	1	Finance Drafter	Sent for Approval
10/26/2007	1	EBOCO Reviewer	Reviewed and Approved
10/26/2007	1	ODI DIRECTOR	Reviewed and Approved
10/26/2007	1	Finance Drafter	Sent for Approval
10/26/2007	1	CITY ATTORNEY	Reviewed and Approved
10/26/2007	1	Finance Drafter	Sent to Clerk's Office for Council
10/25/2007	1	Finance Drafter	Sent for Approval
10/25/2007	1	Finance Reviewer	Reviewed and Approved
10/25/2007	1	Finance Reviewer	Reviewed and Approved
10/25/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/25/2007	1	Finance Drafter	Sent for Approval

Explanation

This legislation authorizes the Finance and Management Director to modify and extend the existing service agreement contract with Lease Harbor LLC, under the same terms and conditions, for a renewal of an additional one (1) year term for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio. After research and analysis of six different real estate and lease mangement software systems, the Lease Harbor software was chosen as the best system to meet the City's requirements for inventory management, lease tracking, report generation, and security, at a set price schedule, to efficiently and accurately manage the City's Real Estate assets.

The original service agreement contract, in the amount of $25,800.00 was authorized by Ordinance 1899-2006 , in accordance with Section 329.07 (Sole Source Procurement) of the Columbus City Code and was passed by City Council on 11/22/2006. The current contract term is December 15, 2006 through December 14, 2007. The amount of the one (1) year extension and renewal of the service agreement contract is $24,400.00 and will extend the contract through December 14, 2008. The total amount for this contract including this modification for extension and renewal is $50,200.00

Lease Harbor, LLC, has Contract Compliance #36-4352999 with an expiration date of 6-18-09.

Fiscal Impact: Funds were budgeted and are available within the Finance and Management 2007 General Fund Budget.

Title

To authorize the Finance and Management Director to modify and extend the existing service agreement contract with Lease Harbor LLC, under the same terms and conditions for an additional one (1) year term, for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio and to authorize the expenditure of $24,400 from the Genera...