Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to renew a contract with Xerox Corporation for printer maintenance and support services. The supported printer systems provide high volume printing services critical to many city applications such as payroll, wage and tax statements, Auditor's warrants, jury summons, income tax forms and water bills. The original contract (EL012109) was authorized by ordinance 1349-2011, passed September 12, 2011. That contract provides language that allows for contract renewals and modifications for up to two additional years. The contract was most recently renewed by authority of ordinance 1698-2012, passed September 10, 2012, through purchase order EL013573. This second and final renewal will provide service for the period October 1, 2013 through September 30, 2014, at a cost of $97,198.20.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate prompt payment; to continue with services that are necessary to support daily operations; to ensure no service interruptions.
FISCAL IMPACT:
During the years 2011 and 2012, the Department of Technology (DoT) expended $89,442.00 (both years) with Xerox Corporation (via Ord.'s 1349-2011 & 1698-2012) for annual printer maintenance support services. The 2013 cost associated with this year's renewal of printer maintenance support services is $97,198.20. Funds are available within the Department of Technology, Information Services Division, internal service fund; including this renewal, the aggregate contract total amount is $276,082.20.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Xerox Corporation CC #: 16 - 0468020 Expiration Date: 09/19/2015
Title
To authorize the Director of the Department of Technology to renew a contract with Xerox Corporation for annual printer maintenance support services; to authorize the expenditure of $97,198.20 from t...
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