City of Columbus - File #: 1794-2007

• File #: 1794-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/25/2007
• In control: Safety Committee
• On agenda: 11/12/2007
• Final action: 11/15/2007
• Title: To authorize and direct the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Motorola C & E for backup maintenance service required for continued operation of the Police and Fire 800 MHz Radio System Infrastructure in accordance with the provisions of Sole Source procurement, to authorize the expenditure of $134,749.20, or so much thereof as needed, from the Division of Support Services' 2007 General Fund budget, and to declare an emergency. ($134,749.20)

Date	Ver.	Action By	Action	Result
11/15/2007	1	CITY CLERK	Attest
11/13/2007	1	MAYOR	Signed
11/12/2007	1	Columbus City Council	Approved	Pass
11/12/2007	1	COUNCIL PRESIDENT	Signed
11/1/2007	1	Auditor Reviewer	Reviewed and Approved
11/1/2007	1	CITY AUDITOR	Reviewed and Approved
11/1/2007	1	Safety Drafter	Sent for Approval
11/1/2007	1	CITY ATTORNEY	Reviewed and Approved
11/1/2007	1	Safety Drafter	Sent to Clerk's Office for Council
10/31/2007	1	EBOCO Reviewer	Reviewed and Approved
10/31/2007	1	ODI DIRECTOR	Reviewed and Approved
10/31/2007	1	Safety Drafter	Sent for Approval
10/30/2007	1	Finance Reviewer	Reviewed and Approved
10/30/2007	1	Finance Reviewer	Reviewed and Approved
10/30/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/30/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/30/2007	1	Safety Drafter	Sent for Approval
10/29/2007	1	Safety Reviewer	Reviewed and Approved
10/29/2007	1	SAFETY DIRECTOR	Reviewed and Approved
10/29/2007	1	Safety Drafter	Sent for Approval
10/26/2007	1	Safety Reviewer	Reviewed and Approved
10/26/2007	1	Safety Drafter	Sent for Approval
10/26/2007	1	Safety Reviewer	Reviewed and Approved
10/25/2007	1	Safety Drafter	Sent for Approval

Explanation

1. BACKGROUND:

A. Need: This ordinance authorizes the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with Motorola C & E for backup maintenance service which is required to ensure continued operation of the Police and Fire 800 MHz Radio System Infrastructure starting January 1, 2008 through December 31, 2008. This agreement is being entered into under the Sole Source provision provided in Section 329.07 of the Columbus City Code. Motorola C & E is the only known company that can provide essential backup service 24 hours a day, seven days a week, to the systems.


The City accepted the 800 MHz Radio System April 1, 1992. The new 800 MHz Infrastructure upgrade was funded by Federal Grant Money, and was installed in 2006. This contract will provide backup field engineering support from Motorola C & E for system failures, factory repair and exchange of high tech circuit board failures, and will allow access to Motorola engineers on an around-the-clock basis. The contract covers depot level maintenance for all the fixed end components of the 800 MHz Radio Infrastructure System.

B. Bid Information: Motorola C & E is the only known provider for this type of services.

C. Contract Compliance: Contract Compliance Number # 361115800 - Expires: April 28, 2008.


2. FISCAL IMPACT:

A. Budgeted Amount: Funds for this expenditure are available in the Department of Public Safety, Division of Support Services' 2007 General Fund Appropriation.


Title

To authorize and direct the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Motorola C & E for backup maintenance service required for continued operation of the Police and Fire 800 MHz Radio System Infrastructure in accordance with the provisions of Sole Source procurement, to authorize the expenditure of $134,749.20, or so much thereof as needed, from the Division of Support S...