City of Columbus - File #: 2102-2006

• File #: 2102-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/14/2006
• In control: Administration Committee
• On agenda: 12/11/2006
• Final action: 12/13/2006
• Title: To authorize the Director of Finance and Management to establish purchase orders, for the Department of Technology, with Software House International, for various Microsoft software products and licenses and Smart Solutions, Inc. for web servers; to authorize and direct the City Auditor to transfer $106,784.76 between Object Levels within The Department of Technology Internal Service Fund to authorize the expenditure of $167,722.76 or so much as may be needed from the information services fund; and to declare an emergency ($167,722.76)

Date	Ver.	Action By	Action	Result
12/13/2006	1	MAYOR	Signed
12/13/2006	1	CITY CLERK	Attest
12/11/2006	1	Columbus City Council	Approved	Pass
12/11/2006	1	COUNCIL PRESIDENT	Signed
12/7/2006	1	Technology Drafter	Sent to Clerk's Office for Council
12/6/2006	1	City Clerk's Office	Sent back for Clarification/Correction
11/30/2006	1	CITY ATTORNEY	Reviewed and Approved
11/30/2006	1	Technology Drafter	Sent to Clerk's Office for Council
11/29/2006	1	Auditor Reviewer	Reviewed and Approved
11/29/2006	1	CITY AUDITOR	Reviewed and Approved
11/29/2006	1	Technology Drafter	Sent for Approval
11/28/2006	1	Finance Reviewer	Reviewed and Approved
11/28/2006	1	Finance Reviewer	Reviewed and Approved
11/28/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/28/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/28/2006	1	Technology Drafter	Sent for Approval
11/17/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/17/2006	1	Technology Drafter	Sent for Approval
11/15/2006	1	ODI DIRECTOR	Reviewed and Approved
11/15/2006	1	Technology Drafter	Sent for Approval
11/15/2006	1	ODI DIRECTOR	Reviewed and Approved
11/15/2006	1	Technology Drafter	Sent for Approval
11/14/2006	1	Technology Drafter	Sent for Approval
11/14/2006	1	EBOCO Reviewer	Sent for Approval

Explanation

BACKGROUND
This ordinance is to authorize the Director of Finance and Management to establish purchase orders, for the Department of Technology, with Software House International (SHI) for Microsoft products and licenses. The Microsoft items will be acquired through a bid state term contract (0A02011 - Expiration 1/30/2007) available for the city's use. The equipment will be purchased from a pre-established universal term contract (UTC FL001717, with Smart Solutions, Inc., expiration date March 31, 2007.

The purpose of these purchases is to replace five (5) aging web servers that are hosted off city premises and purchase eleven (11) servers and operate from the City's computer center. This purchase will also allow the Department of Technology to develop and test web-applications without effecting the daily operations and utilization from customers and citizens; reducing possible risk of service interruption, down-time, and maintenance costs.


CONTRACT COMPLIANCE
223009648 - Expiration 11/09/2007 Software House International (SHI)
341403269 -- Expiration 06/04/2007 Smart Solutions, Inc.


FISCAL IMPACT
Funds are budgeted and available in the 2006 Department of Technology's Internal Service Fund's Budget to fund these purchases, which in the aggregate totals $167,722.76. Also, this ordinance authorizes the transfer of funds between Object Levels, to accommodate the expenditure authorized by this ordinance.



EMERGENCY DESIGNATION
Emergency designation is being requested to immediately facilitate this purchase, as the licenses and servers being purchased are crucial to city operations.

Title

To authorize the Director of Finance and Management to establish purchase orders, for the Department of Technology, with Software House International, for various Microsoft software products and licenses and Smart Solutions, Inc. for web servers; to authorize and direct the City Auditor to transfer $106,784.76 between...