City of Columbus - File #: 1215-2009

• File #: 1215-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/8/2009
• In control: Utilities Committee
• On agenda: 10/26/2009
• Final action: 10/29/2009
• Title: To authorize the Director of Public Utilities to enter into a modification of the Utility Cut and Restoration Project contract with Decker Construction Company, for the Division of Power and Water, to authorize the expenditure of $500,000.00 from Water Systems Operating Fund. ($500,000.00)

Date	Ver.	Action By	Action	Result
10/29/2009	1	CITY CLERK	Attest
10/28/2009	1	MAYOR	Signed
10/26/2009	1	Columbus City Council	Approved
10/26/2009	1	COUNCIL PRESIDENT	Signed
10/19/2009	1	Columbus City Council	Read for the First Time
9/28/2009	1	EBOCO Reviewer	Sent for Approval
9/28/2009	1	ODI DIRECTOR	Reviewed and Approved
9/28/2009	1	Utilities Drafter	Sent for Approval
9/28/2009	1	CITY ATTORNEY	Reviewed and Approved
9/28/2009	1	Utilities Drafter	Sent to Clerk's Office for Council
9/25/2009	1	Auditor Reviewer	Reviewed and Approved
9/25/2009	1	CITY AUDITOR	Reviewed and Approved
9/25/2009	1	Utilities Drafter	Sent for Approval
9/24/2009	1	FINANCE DIRECTOR	Reviewed and Approved
9/24/2009	1	Utilities Drafter	Sent for Approval
9/22/2009	1	Finance Reviewer	Reviewed and Approved
9/22/2009	1	Finance Reviewer	Reviewed and Approved
9/21/2009	1	Utilities Reviewer	Sent for Approval
9/21/2009	1	UTILITIES DIRECTOR	Reviewed and Approved
9/21/2009	1	Utilities Drafter	Sent for Approval
9/15/2009	1	Utilities Reviewer	Reviewed and Approved
9/15/2009	1	Utilities Drafter	Sent for Approval
9/14/2009	1	Utilities Drafter	Sent for Approval
9/11/2009	1	Utilities Drafter	Sent for Approval
9/11/2009	1	Utilities Drafter	Sent for Approval
9/8/2009	1	Utilities Drafter	Sent for Approval

Explanation

The Department of Public Utilities entered into a contract with Decker Construction Company for the Utility Cut and Restoration Project. This project includes services such as excavation, driveway pavement replacement, pavement planning, crack sealing, flowable controlled density fill, brick street repair, pumping water from cuts, mill and overlaying. This contract was the result of a Director's bid received on December 13, 2007 (SA002731). Decker Construction Company was the only bid received and met all requirements of the specifications. The original contract was for a period of one year with a multi-year renewal option. The Department is pleased with their performance and request authority to modify the original contract for a grand total of $500,000.00.

Contract Compliance: 31-0983557, expires November 26, 2009
Decker Construction Company does not hold MBE/FBE status.

1. Amount of additional funds: The amount of additional funds needed for this contract is $500,000.00. The original contract was established for $1,235,000.00. The total cost of the original contract and all modifications is $3,160,000.00. The modification represents funding added during the contract period for costs related to the services provided. The need for increased funding is to cover anticipated contract billings during fiscal year 2009.

2. Reason additional needs were not foreseen: The need for increased funding is directly related to code requirements and system repairs over and above those originally anticipated. This legislation is to encumber funds for fiscal year 2009 for the Division of Power and Water.

3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract.

4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.


FISCAL IMPACT: The Divisions of Power and Water (W) allocated $785...