City of Columbus - File #: 1453-2010

• File #: 1453-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/1/2010
• In control: Administration Committee
• On agenda: 11/15/2010
• Final action: 11/17/2010
• Title: To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to enter into an agreement with Adager Corporation for annual software maintenance and support services, in accordance with the sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure of $1,645.00 from the Department of Technology Information Services Fund; and to declare an emergency. ($1,645.00)

Date	Ver.	Action By	Action	Result
11/17/2010	1	CITY CLERK	Attest
11/16/2010	1	MAYOR	Signed
11/15/2010	1	Columbus City Council	Approved	Pass
11/15/2010	1	COUNCIL PRESIDENT	Signed
11/1/2010	1	CITY ATTORNEY	Reviewed and Approved
11/1/2010	1	Technology Drafter	Sent to Clerk's Office for Council
10/29/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/29/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/29/2010	1	Technology Drafter	Sent for Approval
10/29/2010	1	Auditor Reviewer	Reviewed and Approved
10/29/2010	1	CITY AUDITOR	Reviewed and Approved
10/29/2010	1	Technology Drafter	Sent for Approval
10/27/2010	1	Finance Reviewer	Reviewed and Approved
10/27/2010	1	Finance Reviewer	Sent for Approval
10/26/2010	1	Finance Reviewer	Reviewed and Approved
10/21/2010	1	Technology Drafter	Sent for Approval
10/21/2010	1	EBOCO Reviewer	Sent for Approval
10/21/2010	1	ODI DIRECTOR	Reviewed and Approved
10/21/2010	1	Technology Drafter	Sent for Approval
10/20/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/18/2010	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities (DPU), to enter into an agreement with Adager Corporation for annual software maintenance and support services. Adager Corporation provides the software maintenance and support services that are required for the Division of Electricity to operate the HP 3000 Database utility. This ordinance will renew support for the period of August 16, 2010 through August 15, 2011. The amount of funds needed for the annual software maintenance and support agreement is $1,645.00.

This ordinance also requests approval to continue services provided by Adager Corporation in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined Adager Corporation is the sole distributor and does not utilize distributors or resellers to provide maintenance and support for its software products.

EMERGENCY DESIGNATION:
Emergency designation is requested to immediately facilitate prompt payment and to avoid interruption in the performance of services in the usual daily operation.

FISCAL IMPACT:
Sufficient funds are available in the Department of Technology, Information Services Fund to pay for the annual software maintenance and support services for the HP 3000 Database utility. The amount of funds needed for the 2010 annual software maintenance and support agreement with Adager Corporation is $1,645.00, with an associated coverage period from August 16, 2010 through August 15, 2011.

CONTRACT COMPLIANCE:
Vendor Name: Adager Corporation F.I.D#/CC#: 82-0422984 Expiration Date: 10/12/2012

Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to enter into an agreement with Adager Corporation for annual software maintenance and support services, in accordance with the...