City of Columbus - File #: 1293-2023

• File #: 1293-2023
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/25/2023
• In control: Environment Committee
• On agenda: 6/5/2023
• Final action: 6/9/2023
• Title: To authorize the Director of the Department of Public Service to execute a professional services contract with Trane U.S., Inc.; to authorize the expenditure of up to $66,000.00 from the Construction Management Capital Improvements Fund ($66,000.00); to authorize the expenditure of $150,000.00 from the Division of Refuse Collection General Fund ($150,000.00); to authorize the waiver of the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($216,000.00)

Date	Ver.	Action By	Action	Result
6/9/2023	1	CITY CLERK	Attest
6/8/2023	1	MAYOR	Signed
6/5/2023	1	COUNCIL PRESIDENT	Signed
6/5/2023	1	Columbus City Council	Approved	Pass

Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Service to execute a professional services contract with Trane U.S., Inc. to design, program, and install the Trane Building Management System for HVAC controls, in the Division of Refuse Collection Lennon Center located at 4260 Morse Road.

The Department of Public Service will co-fund this project with the Department of Finance and Management Facilities Division.

2. CONTRACT COMPLIANCE
The contract compliance number for Trane U.S., Inc. is CC001915 and expires 5/10/2023. The vendor will be required to update their contract compliance information before a purchase order can be created.

3. FISCAL IMPACT
There are sufficient funds and budgetary authority within the Department of Finance and Management’s Construction Management Capital Improvement Fund - Fund 7733, and the Refuse General Fund - Fund 1000.

4. REQUEST FOR WAIVER OF FORMAL COMPETITIVE BIDDING REQUIREMENTS
A request for waiver of the formal competitive bidding requirements of Columbus City Code Chapter 329 is requested for this purchase so that the Refuse facility controls can be incorporated into the citywide cloud ensemble required for the controls to be monitored and adjusted by facilities staff within one controls solution enhancing efficiencies across multiple facilities.

5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is for an equipment purchase and is exempt from the MBE/WBE program

6. EMERGENCY DESIGNATION
The department requests emergency designation for this ordinance to prevent interruption of HVAC service at the Division of Refuse Collection Lennon Center located at 4260 Morse Road, and Division of Fleet Management Service garage, located at the same address.

Title
To authorize the Director of the Department of Public Service to execute a professional services contract with Trane U.S., Inc.; ...