Explanation
BACKGROUND: This legislation is for the option to establish Universal Term Contracts (UTC) for Vehicle Heavy Duty Specialty Parts and Services. The Fleet Management Division is the primary user. These contracts will provide primarily repair services for trucks, hydraulic, construction, firefighting and specialty heavy duty equipment and the purchase of parts needed to service equipment. The term of the proposed option contracts would be two years, expiring September 30, 2019, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 8, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ005521). Four (4) bids were received. Each line corresponds to a specific category of repair, for instance exhaust systems, brake systems, transmission, etc. No bids were received for 5 of the categories; Fleet Management will enter into individual service contracts for those categories as required.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
FYDA Freightliner Columbus, Inc., MAJ, CC#004301 expires 6/8/2019, Item 3 and 11, $1.00
The W. W. Williams Company LLC, MAJ CC#020988 expires 6/5/2019, Item 4, $1.00
Esec Corporation, MAJ, CC#006602 expires 6/5/2019, Items 5 and 10, $1.00
C. W. Demary Service, Inc., MAJ, CC#004277 expires 3/24/2019, Item 6, $1.00
Total Estimated Annual Expenditure: $210,000, Fleet Management, the primary user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts are from the General Fund. City Agencies will be required to obtain approva...
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