Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to enter into a contract with Helicopter Minit-Men Inc. in the amount of $1,203,222.00 for the maintenance and repairs of the Division of Police's helicopter fleet. The agreement will be used to repair and maintain the fleet of Police helicopters as required by the FAA. The agreement shall meet the criteria and standards related to aviation maintenance, as set forth in the Airborne Law Enforcement Accreditation Certification process.
Bid Information: Formal Bid # RFQ027556 was opened on May 14, 2024. Only one response was received and that bid was from Helicopter Minit-Men, Inc. This bid was within the expected cost to be received from the bidding process.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Formal Bid Section 3. 1.2 allows for an option of three (3) one (1) year renewals, making the overall contract length a potential four (4) years.
Contract Compliance No: CC004181 expires 5/14/2026
EMERGENCY DESIGNATION: Emergency legislation is requested so helicopter maintenance can continue without interruption and operational performance can be maintained.
FISCAL IMPACT: This ordinance authorizes an expenditure of $1,203,222.00 from the General Fund for a helicopter maintenance contract. $1,238,222.00 is budgeted in the 2024 Police General Fund for this expense. In 2023, the Division spent or encumbered $1,151,222.00. In 2022, the Division spent or encumbered $1,048,666.50.
Title
To authorize and direct the Director of Public Safety to enter into contract for helicopter maintenance with Helicopter Minit-Men, Inc. for the Division of Police; to authorize the expenditure of $1,203,222.00 from the General Fund; and to declare an emergency. ($1,203,222.00)
Body
WHEREAS, the Department of Public Safety, Division ...
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