City of Columbus - File #: 0771-2011

• File #: 0771-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/10/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 6/6/2011
• Final action: 6/8/2011
• Title: To authorize and direct the Municipal Court Clerk to modify and extend the contract with TDS Document Management, LTD for the provision of shredding services; and to declare an emergency. ($0)

Date	Ver.	Action By	Action	Result
6/8/2011	1	CITY CLERK	Attest
6/7/2011	1	MAYOR	Signed
6/6/2011	1	Columbus City Council	Approved	Pass
6/6/2011	1	COUNCIL PRESIDENT	Signed
5/25/2011	1	MuniCrtClerk Drafter	Sent for Approval
5/25/2011	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
5/25/2011	1	CITY ATTORNEY	Reviewed and Approved
5/24/2011	1	MuniCrtClerk Drafter	Sent for Approval
5/24/2011	1	CITY AUDITOR	Reviewed and Approved
5/24/2011	1	Auditor Reviewer	Reviewed and Approved
5/23/2011	1	ODI DIRECTOR	Reviewed and Approved
5/20/2011	1	EBOCO Reviewer	Sent for Approval
5/19/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/19/2011	1	MuniCrtClerk Drafter	Sent for Approval
5/19/2011	1	Finance Reviewer	Reviewed and Approved
5/18/2011	1	Finance Reviewer	Reviewed and Approved
5/17/2011	1	MuniCrtClerk Drafter	Sent for Approval
5/17/2011	1	MuniCrtClerk Drafter	Sent for Approval
5/17/2011	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved
5/17/2011	1	Finance Reviewer	Reviewed and Approved

Explanation

Background: On July 19, 2010, ordinance 1059-2010 passed by the Columbus City Council authorized the Franklin County Municipal Court Clerk (hereinafter "Municipal Court Clerk") to enter into contract with TDS Document Management, LTD, for the provision of shredding services for the conversion of existing court documents into electronic images.

This ordinance authorizes the Municipal Court Clerk to modify and extend the contract with TDS Document Management, LTD for a period of one year for the provision of shredding services needed for the continuity of the Municipal Court Clerk Document Conversion Project.

Bid Information:
An informal bidding process for the shredding services was conducted in accordance with Chapter 329, Columbus City Codes. The shredding services were solicited through SO034686. The Municipal Court Clerk awarded the bid to TDS Document Management LTD, the lowest responsive, and responsible and best bidder.

Contracts:
Ordinance 1059-2010; EL010738: $9,209.38
1st Contract Modification: Ordinance 0771-2011; $0

Contract Compliance Numbers: 68-0488629
Expiration Date: 2/17/2012

The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.

Emergency: Emergency action is requested so that the project may be undertaken as quickly as possible due to unavailability of storage space for the Municipal Court documents.

Fiscal Impact: No additional funds are required.

Title

To authorize and direct the Municipal Court Clerk to modify and extend the contract with TDS Document Management, LTD for the provision of shredding services; and to declare an emergency. ($0)

Body

Whereas, the Municipal Court Clerk has an immediate need to enter into contract with TDS Document, LTD for the provision of shredding services needed for the c...