City of Columbus - File #: 1009-2016

• File #: 1009-2016
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/6/2016
• In control: Public Utilities Committee
• On agenda: 6/27/2016
• Final action: 7/1/2016
• Title: To authorize the Director of Public Utilities to enter into a planned modification with Advanced Waste Management Systems, Inc. for Environmental Management System Audit and Registrar Services for the Department of Public Utilities, to authorize the expenditure $1,525.00 from the Power Operating Fund, $9,700.00 from the Water Operating Fund, $10,875.00 from the Sewerage Operating Fund, and $2,900.00 from the Storm Water Operating Fund ($25,000.00).

Date	Ver.	Action By	Action	Result
7/1/2016	1	CITY CLERK	Attest
6/30/2016	1	MAYOR	Signed
6/27/2016	1	COUNCIL PRESIDENT	Signed
6/27/2016	1	Columbus City Council	Approved	Pass
6/20/2016	1	Columbus City Council	Read for the First Time

Explanation

This legislation authorizes the Director of the Department of Public Utilities (DPU) to modify an existing contract with Advanced Waste Management Systems, Inc. for audit and registration services to obtain and maintain third-party certification of its conformance with the International Organization for Standardization (ISO) Standards (ISO 14001:2004 Standard) and to sustain an effective EMS program through yearly surveillance audits.

The Department of Public Utilities is responsible for the daily administration, operation and maintenance of the City of Columbus water supply and distribution system including three (3) water treatment plants; sanitary and storm water collection and treatment system including two (2) waste water treatment plants and a bio-solids composting facility; and electricity power distribution including numerous power substations and transformers. DPU operations are subject to multiple environmental permits which include two (2) Title V permits, numerous state air permits, six (6) National Pollutant Discharge Elimination System (NPDES) permits, and general storm water permits. Additionally, DPU administers the pretreatment and storm water regulatory programs (MS4 Permit Program) for the City of Columbus. These extensive operations and regulatory requirements support the need for a robust EMS program.

The Department of Public Utilities advertised Request for Proposals (RFPs) for the subject services in the City Bulletin in accordance with the relevant provisions of Columbus City Code, Section 329 (SA005318). Advanced Waste Management Systems, Inc. was determined to be best qualified to provide the professional services necessary for the EMS Audit and Registrar Services. The contract is for three (3) years with the first year not to exceed $60,000.00 and each subsequent year to not exceed $25,000.00 for a total cost of $110,000.00. Each year of the contract is subject to review and approval by the City Council, the Mayor, an...