City of Columbus - File #: 0325-2004

• File #: 0325-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/5/2004
• In control: Utilities Committee
• On agenda: 3/29/2004
• Final action: 4/1/2004
• Title: To amend the 2003 Capital Improvements Budget; to authorize the transfer of $2,307.43 between projects within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund; to authorize the Finance Director to modify an existing contract with Hamby Young Power Company for Jackson Pike Substation Equipment and Structures for the Division of Electricity; to authorize the expenditure of $5,172.00 from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund; and to declare an emergency. ($5,172.00)

Date	Ver.	Action By	Action	Result
4/1/2004	1	CITY CLERK	Attest
3/31/2004	1	MAYOR	Signed
3/29/2004	1	Columbus City Council	Approved	Pass
3/29/2004	1	COUNCIL PRESIDENT	Signed
3/11/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
3/10/2004	1	Utilities Drafter	Sent for Approval
3/10/2004	1	Auditor Reviewer	Reviewed and Approved
3/10/2004	1	CITY AUDITOR	Reviewed and Approved
3/10/2004	1	Utilities Drafter	Sent for Approval
3/10/2004	1	CITY ATTORNEY	Reviewed and Approved
3/9/2004	1	Finance Reviewer	Reviewed and Approved
3/9/2004	1	FINANCE DIRECTOR	Reviewed and Approved
2/26/2004	1	Utilities Drafter	Sent for Approval
2/25/2004	1	ODI DIRECTOR	Reviewed and Approved
2/19/2004	1	EBOCO Reviewer	Reviewed and Approved
2/18/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
2/18/2004	1	Utilities Drafter	Sent for Approval
2/17/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
2/12/2004	1	Utilities Drafter	Sent for Approval
2/11/2004	1	Utilities Reviewer	Reviewed and Approved
2/10/2004	1	Utilities Reviewer	Reviewed and Approved
2/10/2004	1	Utilities Drafter	Sent for Approval
2/6/2004	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation amends the 2003 Capital Improvements Budget, authorizes the transfer of funds within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund and authorizes the modification of Contract Number FL001614 with Hamby Young Power Supply for Jackson Pike Substation Equipment and Switches.

Amount of additional funds to be expended: $5,172.00

Reasons additional goods/services counld not be foreseen: Field conditions and design changes resulted in addtional cost for labor and materials that were not in the original contract.

Reason other procurements processes are not used: Hamby Young Power Supply was awarded the orginal contract, in the amount of $89,825.20, based upon the lowest responsive and responsible bid received and opened by the Purchasing Office on January 9, 2003, SA000364. It was determined to be in the best interest of the City to modify the contract since the contractor was already on site and was familiar with the work to be done.

How cost of modification was determined: The vendor submitted a written itemized quotation.

Contract Compliance Number: 251723345

Emergency action is requested in order to avoid further delay of completion of the project and payment to the vendor.

FISCAL IMPACT: There is sufficient funding in the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvement Fund, however, a transfer between projects within the fund is necessary to provide funding in the appropriate project.


Title

To amend the 2003 Capital Improvements Budget; to authorize the transfer of $2,307.43 between projects within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund; to authorize the Finance Director to modify an existing contract with Hamby Young Power Company for Jackson Pike Substation Equipment and Structures for the Division of Electricity; to authorize the expenditure of $5,172....