Explanation
BACKGROUND: For the option to purchase Wemco Pump Parts for the Sewerage and Drainage Division, the largest user. The term of the proposed option contract would be two years, with an option to renew for one (1) additional year if mutually agreed.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000471). One hundred twenty-five (MAJ:121, MBE:2, FBE:2) bids were solicited; two (MAJ:1, MBE:1) bids received. The lowest bidder was deemed non-responsive because they included a provision of "FOB shipping point", meaning that the cost of freight and insurance would be added to the cost of the items and that the City would take title to the equipment at the point of shipment. Further, the bidder did not provide the freight estimate and full value insurance cost. As such, it fails to meet the specification requirement of stating either delivery terms of "FOB destination" or providing full freight and insurance costs with the bid.
The Purchasing Office is recommending award of a contract to the lowest responsive, responsible and best bidder:
Envirotech Pumpsystems, Inc. dba Weir Speciality Pumps, CC#87-0529231
Estimated Annual Expenditure: $45,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Sewerage and Drainage Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into a contract for an option to purchase Wemco Pump Parts, with Envirotech Pumpsystems, Inc. dba Weir Speciality Pumps, to authorize the expenditure of one dollar to establish the contract fro...
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