Explanation
BACKGROUND: To authorize the Finance and Management Director to enter into one (1) UTC contract for the option to purchase Recreation and Parks Wearing Apparel. The term of the proposed option contract is two (2) years, through June 30, 2016. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on June 5, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005422). Three hundred and forty one (341) bids were solicited: (M1A-6, F1-4). Seven (7) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Midwest Graphics & Awards, CC# 383048816; Expires 3/14/2016
Total Estimated Annual Expenditure: $25,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because the current contract for wearing apparel will expire on
July 31, 2014. Without emergency action, no less than 37 days will be added to this procurement cycle and the ability to provide needed apparel for both City employees and Recreation and Parks program participants will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one (1) contract for the option to purchase Recreation and Parks Wearing Apparel with Midwest Graphics & Awards; to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to declare an emergency. ($1.00)
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